THE CARY SENIOR CENTER PERSONAL COMPUTER USER GROUP CONSTITUTION and BY-LAWS
June 24, 2007

Article 1 - NAME and OBJECTIVE

Section 1:
The name of this organization shall be The Cary Senior Center Personal Computer User Group, referred to as CSC-PCUG in this document.

Section 2:
a. The purpose of the CSC-PCUG is to provide a forum for members to share information and experiences that will help other members obtain maximum benefit and enjoyment from the use of their personal computers.

Article 2 - QUALIFICATIONS OF MEMBERSHIP

a. Membership is open to all persons who have an interest in learning about personal computers without regard to race, religion, color, sex, or national origin within the age and other restrictions imposed by the Cary Senior Center. Membership shall be by application and election upon terms as the CSC-PCUG shall provide in its by-laws.

Article 3 - OFFICERS and ADMINISTRATIVE STAFF

Section 1: Positions of office and staff
a. The elected officers of this club shall include: President, Vice-President, Secretary and Treasurer.

b. Administrative staff as necessary to accomplish the work related to officer responsibilities may be appointed by the Executive Board.

Section 2: Election and Term of Office
a. Officers shall be elected for a term of two years, beginning July 1, 2008, and every two years thereafter.  Nominations will take place in April at the CSC-PCUG meeting prior to the designated election meeting in May.

At the regular April meeting the Nominating Committee will present a slate of officers and nominations from the floor will be accepted. No member will nominate any member without first obtaining that member's assurance that he/she will serve if elected.

b. The members will be notified of the election at least 30 days in advance. A ballot will be distributed and collected at the meeting (one ballot per paid-up member). The results will be announced at that meeting and in the next e-mail announcement.

c. Officers may be removed on motion passed by two-thirds vote of the membership.

d. Vacancies occurring between elections will be filled by appointment by the President with concurrence of the other officers.

Section 3: Duties of officers
a. The President will act as chairman at all meetings and ensure that the meeting is conducted according to the rules adopted. In addition the President will decide questions of order. The President will also be a signing official for CSC-PCUG business.

b. The Vice-President will take the place of the President in the absence of the President. The Vice-President will also serve as Program Chairman and, together with the President, will schedule regular meeting presentations on current PC topics that are interesting, informative and planned to enhance member attendance and attract new members and visitors.

The Vice-President will also perform other duties as assigned by the President.

c. The Secretary will maintain minutes of club and Executive Board meetings and will also see that the Constitution and By-Laws are kept up to date. In addition, in the absence of a Treasurer, the Secretary will assume the Treasurer's duties. The Secretary will see that notice of meetings will be in the local newspaper.

d. The Treasurer will maintain group financial records. These records will be available for inspection by all club members.

Signing privileges for checks will be decided upon by the elected officers. A minimum of one (1) signature per check is required.

The Treasurer will maintain the membership roll.

f. The Executive Board shall consist of the elected officers, appointees, and the two most recent past Presidents. In addition, the President may appoint up to 3 additional directors as he/she deems necessary, who will serve during the term of the President.

The Executive Board will be responsible for acting on approved motions made at regular meetings that deal with the following, or if the member making the motion requests that it be referred to the board: 1. All matters which may involve expenditures of club funds. 2. Matters which might possibly conflict with the Constitution or By-Laws. 3. Matters which might have legal implications. 4. Matters that may require further study.

The Executive Board will also be responsible for acting on any matter that the President deems advisable.

g. Upon leaving office, each officer will turn over to his successor, and each administrator will turn over to the Executive Board, all that has been acquired by or for the club.

Article 4 - MEETINGS

Section 1:
a. Regular meetings shall be held monthly, the time and place to be determined by the Executive Board and announced and published in the monthly newsletter. In the absence of a newsletter the president shall appoint a member to notify the club by email.

Section 2:
a. Special meetings may be called by the President upon written request of any five members. Advance notice shall be sent by email or telephone to all members to inform them of special meetings and the business to be transacted.

Section 3:
The Executive Board shall meet as required to transact CSC-PCUG business.


Article 5 - AMENDMENTS and BY-LAWS

Section 1:
a. This Constitution may be amended by two-thirds majority of the membership present at a meeting, provided all members have been notified by mail of the intent to amend the Constitution at a specific meeting. Proposals for amendments shall be submitted in writing at any regular meeting, to be voted on at the following regular meeting.

Section 2:
a. This organization may pass by-laws as they become necessary for the efficient control and management of CSC-PCUG business. None of these by-laws will be contrary to any Local, State or Federal Law.


Article 6 - CODE OF ETHICS

Section 1:
a. The CSC-PCUG does not condone violations of copyright laws. 

b. No member of the CSC-PCUG will represent the organization without the expressed consent of the elected officers.

c. The membership will honor the ethics of the meeting place (such as nonsmoking restrictions) and leave the premises as neat after the meeting as before.

Article 7 - PROPERTY and INCOME

Section 1:
a. All property or income of the CSC-PCUG will be used to promote the organization's objective.

b. No property or income will be used for the personal benefit of members or officers.

c. The CSC-PCUG will pay reasonable compensation for services rendered, if a statement is tendered and approved by the Executive Board.

d. Disposition of outdated copies of copyrighted software will be at the discretion of the Executive Board and may not be in violation of any vendors restrictions.

Article 8 - DISSOLUTION

Section 1:
a. In the event that the CSC-PCUG decides to dissolve by vote of two-thirds of the membership, all assets remaining after obligations are paid, will be donated to the Computer Science department at an area college. The choice of the college will be made by the officers at the time of dissolution of the CSC-PCUG.


CARY SENIOR CENTER PERSONAL COMPUTER USER GROUP BY LAWS, DUES and ASSESSMENTS

1. a. Dues will be collected to provide funds for the normal operating expenses of the Cary Senior Center Personal Computer User Group.(CSC-PCUG.)
b. The amount of dues recommended by the Planning Committee must be approved by a two-thirds vote of the membership present at a regular meeting, 10 days or more after notification by mail.
c. Effective anniversary date of dues will be January 1 of each year.
d. New members joining on or after after July 1 will pay a half year's dues for that first year.

2. Special assessments for other than normal operating expenses, as shall be deemed necessary for the business of the organization within its objective as set forth in the Constitution, may be levied upon the general membership by a two-thirds vote of members present at any regular meeting.

VOTING MEMBERS

1. Immediate members of a member's family, to include spouse and minor children, shall enjoy all rights and privileges of the club with the exception that only one vote per dues-paid member is permitted at any proceedings affecting these By-Laws, Constitution, disbursement of funds, or election of officers. The name of this voting member shall be duly recorded on the application.

QUORUM

1. At meetings, 10% of the dues-paid members will constitute a quorum for the transaction of business with a minimum of 10.


COMMITTEES

1. Standing and special committees shall be appointed by the President as needed.
2. A Nominating Committee Chairperson shall be appointed by the President during the first year of the new president's term. The remaining members of the committee will be appointed by the President or committee chairperson at the discretion of the President. The report of the committee is to be presented to the president before the regular April meeting.

ORDER OF BUSINESS

1. Robert's Rules of Order shall govern proceedings.


LIBRARY PRIVILEGES and FEES

1. All current dues-paid members have free access to the Shareware Library with the consent of the Software Librarian. All other persons will be charged $2.00 per disk, and shall furnish formatted disks on which to copy the software.


GUEST PRIVILEGES

1. Any person may attend two CSC-PCUG meetings per 12 month period free before deciding to join the club.

SPECIAL INTEREST GROUPS (SIG)

1. Members of any Special Interest Group (SIG) must be members of CSC-PCUG and as such are entitled to all of the rights, privileges, and responsibilities of membership.
2. SIGS may meet at any time and place so long as it does not conflict with regular CSC-PCUG meetings.
3. SIGS may be asked to provide reports at regular meetings or as newsletter articles or both.