Parents' Club Officers

Co-Presidents:
Stephen Younger
 
Vice President:
Trina Brown

Secretary:
Lisa Coplantz

Treasurer:
Jenni Denni
 
Volunteer Coordinators:
MariAnn Koloszar
Dana Booth
Veronica Gentle
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Fund Raising

The Candalaria Parents' Club raises money throughout the year to enhance the educational experience for students.  Expenditures include: providing classroom funds for teachers, buying library books, funding field trips, bringing in assemblies and programs like OMSI science days, supporting school clubs, purchasing computers, and supporting technology.  Every student in the school benefits from these funds. 

Any parent or community member is welcome to join the Parents' Club to help decide how funds are allocated.  Membership forms are in the office.  The meetings are open to the public. Only members are allowed to bring motions and vote.

Financial and Accountability Guidelines for Candalaria Parents' Club

June 8, 2006

The purpose of these guidelines is to:

  • Ensure that Parents' Club funds are properly managed.
  • Ensure that the funds are handled in accordance with non-profit regulations.
  • Ensure that all funds have an accountability trail.
  • Ensure that volunteers, children and school staff are protected from claims implications of financial impropriety.

Disbursement:

  • All checks shall be signed by two authorized individuals.
  • No check shall be issued without receipts and a signed reimbursement form.
  • No ‘blank’ checks shall be issued.
  • No check shall be signed by the payee.
  • Voided checks shall be recorded in the register with a $0 value.
  • No reimbursement shall be made in cash.
  • Deposits for different fundraising accounts shall be made with separate deposit slips.
  • Parents' Club expenses shall be on a separate receipt from personal expenses.
  • Teachers shall be reimbursed three times per year for amounts under $100.  Request deadlines are the first week of December, the first week of March and May 15.  All classroom expenses shall be completed by May 15.  Reimbursement checks for more than $100 shall be written monthly.
  • The bank statement(s) shall be mailed to the school and opened by the secretary who makes a note of the balance before forwarding to the treasurer.

Receivables:

  • The fundraiser chairs shall contact the Parents' Club Treasurer prior to the start of a fundraising event to be briefed on the financial guidelines.
  • Fundraiser chairs shall prepare a daily fundraiser receipt form each day from each day’s receipts to accompany deposits.
  • Checks shall be made payable to “Candalaria PTA”.
  • Checks shall be endorsed with an endorsement stamp before the end of each day.
  • Check amounts shall be summarized either by spreadsheet or adding machine tape which accompanies the income form and deposit slip.
  • Cash shall be counted by two individuals who sign the daily fundraiser receipt form in ink and keep a copy.
  • A receipt shall be issued from the Parents' Club for individual cash payments over $20.
  • Cash shall be kept in the school safe until a deposit is made.  If the cash is collected after hours, it must be deposited or secured in the safe on the next business day.
  • Cash amounts over $500 shall be deposited on the next business day.
  • Fundraiser chairs shall submit a report of the fundraiser to the Parents' Club executive board.  The report should contain a summary of receipts, expenses and net income.
  • The chairs of fundraisers that extend longer than one month shall submit a monthly report to the Parents' Club executive board. The report should contain a summary of receipts, expenses and net income.