Article I: Name
The name of this organization shall be the Tzu Chi Compassion Relief Organization, formerly known as Buddhist Compassion Relief Tzu Chi Foundation. The organization’s abbreviation shall be TC.
Article II: Mission
The organization strives to better social services, medical care, education, and humanitarianism in the community.
Article III: Membership
TC welcomes all those who are interested in community service or TC culture to become members. Only currently registered students, faculty, and staff may be eligible to vote or hold office. There are no requirements to maintain membership, but members should attend as many events as time and interest allow. We will not haze according to California State Law; we will not restrict membership based upon race, color, national origin, gender, sexual orientation, age, religion, or handicap.
Article IV: Organizational Structure
TC is organized by the following officer positions:
Advisors (variable)
- Attend meetings & get-togethers when available
- A source of knowledge and advice from past experience
Executives (2)
- Plan officer retreat at the beginning of the semester
- Booking location
- Arranging for transportation
- Preparing presentations or making sure the presentations are accurate (if you opt to have the officers present)
- Planning activities during the retreat
- Creating an organized agenda
- Make sure officers are communicating with one another & everyone is updated
- Communicate with the Oakland TC office and other Tzu Ching organizations
- Order uniforms for officers (shirt and belt)
- Maintain TC conduct
- Make executive decisions
- Recommended to attend ASUC budget workshop with the Treasurer
- Manage Tabling
- Make sure there is always at least one officer at the table (preferably 2)
- Keep track of the table and make sure someone sets it up in the morning and returns it at the end of the day
- Sign up as signatories for TC
Activity Chairs (2)
- Plan out community service events for the semester (approximately bi-weekly)
- At least one activities chair must be present at each event
- Share the workload and make sure all Activity Chairs are up-to-date with all events (even if not in charge of the event)
- Write up a project report after each event
- Maintain correspondence with hosts for the events (e.g., Hotmeal serve, Rebuilding together, etc.)
- Should confirm events one week prior by contacting the service organization leader(s)
- Arrange transportation to and from events
- Send an event-publicity e-mail to the School & Public Relations officer at least one week prior to the event
- Deadline for e-mails: Saturday before event (a good time to send the e-mail is after whatever event we have that week)
- E-mails should be cc’ed to Executives
- Write a project report after each event
- If a room on campus is needed, make sure to let the School & Public Relations Chair know at least one week in advance
Culture Chairs (2)
- Organize Iron Chef
- Determine location for the event
- Create an agenda
- Decide on the Secret Ingredient (and other ingredients to purchase)
- Purchase groceries for the event
- Prepare a presentation on Vegetarianism for the event
- Come up with an ice breaker before the presentation and cooking begins
- Coordinate with Shi Gu/Shi Buo for cultural events
- Arrange transportation to and from events
- Send an event-publicity e-mail to the School & Public Relations officer at least one week prior to the event
- Deadline for e-mails: Saturday before event (a good time to send the e-mail is after whatever event we have that week)
- E-mails should be cc’ed to Executives
- Write a project report after each event
- Collaborate with the Social Chair to come up with cultural activities on Friday nights
- If a room on campus is needed, make sure to let the School & Public Relations Chair know at least one week in advance
School & Public Relations (1)
1) G-mail
- Manage berkeleytc@gmail.com
- Receive and sort through e-mails
- Respond to questions or re-direct questions to the appropriate people
- Send out weekly e-mails for events/activities
- Make new contact lists – one for each semester
2) Facebook
- Manage the Facebook “Tzu Chi Collegiate Association @ Berkeley” group
- Create Facebook events for all events
- Upload photos from activities
- Keep information updated
- Invite new members to join
3) Booking Rooms
- In charge of booking rooms for TC events
- In charge of requesting or maintaining a cage for tabling materials (if deemed necessary)
- Sign up as a signatory for TC
Documentations (2)
- Take notes for meetings
- Take pictures at each event
- Promptly upload pictures to the website
- Compile & create a scrapbook at the end of the semester.
Social Chair (1)
- Recruit and retain members
- Choose the time and location of the Friday dinners
- Collaborate with the Culture Chairs to come up with cultural activities on Friday nights
- Arrange other social activities outside of weekly Activity Chair/Culture Chair events
- If a room on campus is needed, make sure to let the Public & School Relations Chair know at least one week in advance
Treasurer (1) - Keep track of financial transactions within the club, particularly the ASUC funds allotted to TC throughout the semester
- In charge of all correspondence with ASUC financial office (funding)
- Responsible for reimbursements within the club
- Collect and redistribute money for Retreat and Iron Chef
- Contact officers/advisors to get/give said money
- Manage receipts and reimbursements with:
- the ASUC
- the Oakland TC office (or any other branch from which we may receive money from)
- Attend ASUC budget workshop
- Sign up and become an ASUC agent
- Sign up as a signatory for TC
Article V: Elections
Officers will be elected before the end of every term. Members can nominate other members, including themselves, for positions. The outcome will be determined by a simple majority. In case of a tie, a revote is called in effect. The terms are (1) Fall (August to December) and (2) Winter (January to May).
Article VI: Meetings
1. Required to have one general meeting for all members that least once a semester.
2. Officer meetings shall be held as needed.
3. An Officer Retreat shall be held once a semester to:
a. Educate current officers about the organization’s history, missions, culture and values,
b. Develop a tightly-knit officer core,
c. Plan the First General Meeting and the logistics of the semester’s events.
Article VII: Making Amendments
The following is the procedure to create an amendment:
1. The amendment shall be proposed during a full officer meeting
2. Following a discussion of the proposed amendment, its addition shall be decided by a vote among the officer core. If the proposal receives the majority vote (> 50%), it becomes an amendment.
Article VIII: Dissolution
The dissolution of this organization must be voted on and approved by all officers. In the event of dissolution, all unspent funds shall be donated to non-profit charity groups after meeting all fiscal liabilities of this organization.
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