Google Apps as a Digital Locker
 
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Communications

Email, Chat,  Groups, and Contacts


Learning Tasks# 1:  Email

A Migrating Email and Contacts (http://googlesystem.blogspot.com/2007/06/email-migration-tools-added-to-google.html)

B Migrating Calendars from Outlook (http://googleblog.blogspot.com/2008/03/google-calendar-sync.html)

C Google Apps Sync for Microsoft Outlook (https://tools.google.com/dlpage/gappssync)

Learning Task # 2 :  Working with Groups and Contacts

A Search the domain for contacts and add them to personal contacts.

B  Create a Contact group called Neighbors that includes contacts of those on either side side of you.

C  Create a Contact group named NeighborsAndTeachers that includes the co-presenters (and the neighbor group) (Subnest groups)

D  Watch demonstration of Adding a Group using the control panel.
     Group Video and Tutorial:  http://www.google.com/support/a/bin/answer.py?hl=en&answer=33329

E  Discuss the different settings for GROUP memebers created within the Administrator Dashboard.


Examples of  Email, Chat, Contacts, and Groups use in Schools

Migrating to Google Apps - Sites Example

Start Pages (i-Google pages)

i.e. http://partnerpage.google.com/cvuhs.org


Tips, Tricks, and Tutorials
 

Tips: Groups only works with Email, Sites, and Video.
Tips for sharing with your groups that contain external users (addresses outside of your domain):

  • Sites: External members of a group can share a site, even if the sharing permission is set to sharing only within the domain.
  • Videos: Only users in your domain can view your Google Apps videos. You can share a video with a group that contains external users, but only members of your domain have access.
  • If you want to easily communicate with all users at your domain, you can create a group for your entire domain. Instead of entering each group member, you can check the box next to Add all users within this domain when you create the group.