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The SOIN My Photo Gallery module enables teachers to post photographs of school activities and events and share them with their students, parents and others in the school community.
To access My Photo Gallery, from the left side menu, click on My Photo Gallery and then click on the My Photo Gallery link from the dropdown menu. The My Photo Gallery page opens, displaying albums which you have created under ‘My Albums’ and albums which others have shared with you under ‘Shared Albums’.
Add New Album
To add a new photo album, click on the ‘Add Album’ button. The Create New Album page opens. Enter the name of the album you are creating. You can also enter a brief description of the Photo Album (i.e. Alumni Picnic). Click on ‘Save’.
Checking ‘Allowing Further Sharing’ will enable users to share your album with others. Enter Album Name; the Album Description and Allow Further Sharing are optional. After saving, the user will be brought back to the My Photo Gallery page, with the newly created Album listed.
Add Photos
To add photos to the album, select the desired album by placing a check in the select box. Then click on the ‘Manage Album’ button.
Once the Photo Gallery page opens, click on the ‘Add Photos’ button.
There are ‘Normal’ and ‘Advanced’ photo upload pages. First we will cover the Normal mode. Click on the ‘Normal’ radio button. The Add Photos page opens, click on the ‘Browse’ button. The browser window opens allowing you to select a picture to upload. Locate and highlight the desired photograph and click on the ‘Open’ button to add them to the photo album. Repeat this photo selection process as needed. When complete, click on the ‘Upload’ button.
The user will then be returned to the Photo Gallery page, where they can see the select photos in thumbnail view. They can also review the photos by clicking “Click here to see the as a slide show” link. Click on ‘Save’ when complete.
In the ADVANCED MODE – users can add several pictures at once, with Drag and Drop functionality. Note: the first time you use the advanced upload feature, you may need to update your ActiveX Control files.
Highlight several pictures and either drag them to the bottom window (hold down the left mouse button and drag the curser to where it says ‘Drop Files Here’) or just click the 'Add' button. If you click on the 'Add All' button, all the photos will be added to the album, whether they are highlighted or not.
To Install ActiveX, right-click on the beige message bar at the top of the page and click on ‘Install ActiveX Control…’
Once you have selected and added all the desired pictures, click the 'Send' button to complete the upload process.
Highlight the picture(s) and click on ‘Add’ button.
When the upload is complete, you will see this message: "UPLOAD COMPLETE". Click ‘OK’ and you will be returned to the Photo Gallery page where you can see the pictures you just uploaded.
Photo Album Sharing
Teachers who create Photo Galleries have the ability to share the galleries with their classes, other staff members, administrators and other users. To share a photo gallery, open ‘My Photo Galleries’ page and click on the ‘check sharing' link or select the desired photo album and click on the ‘Share Album’ button.
Please note: the red check mark next to the ‘Field Trip’ album indicates that the album has been posted to the school photo gallery. The red asterisk <*> next to the ‘Good Times’ album indicates that the album has been submitted to post to the SOIN Administrator to post to the school website, pending approval.
The Share album page opens. By default, it shows the teacher’s classes. Share the album by selecting the classes, parents and or students, with which to share the album and click on the ‘Give\Remove Access’ button.
The same procedure can be followed to share albums with staff members. Click on the ‘Staff Members’ radio button and a list of staff member will be displayed. Select the desired staff and click on the ‘Give Access’ button. Users can also share with individual users (former parents, alumni, others) by clicking the ‘Other Members’ radio button. A search field is displayed. Enter the name of the user and click ‘Go’. Select the desired users and click on the ‘Give Access’ button.
Publishing To School Photo Gallery
Teachers can submit their photo albums to their administrator for approval to publish them to the school Photo Gallery. Albums can be submitted to the administrator by selecting the album and clicking the ‘Submit Album to SOIN Administrator’ button. Once an album has been submitted to the administrator, the author no longer has editorial access (no pictures can be added or deleted, etc), and the select box disappears. If the administrator does not approve the album to publish to the school photo gallery, editorial access is returned to the author (and the check box returns).
Active-X Installation
When a user tries to upload photos in Photo Gallery module or tries to use a module that requires Active-X controls (special files) to be present on their PC, the user is prompted to install them. These controls need to be installed only
once. After installation, the software automatically finds the Active-X controls on the user’s PC, and will not prompt the user to install them again.
If Active-X controls or plug-ins need to be updated on your PC, you will see a note along with a beige message bar at the top of the web page, just under the information bar as shown in the following image.
To install the ActiveX controls, right-click on the beige message and select ‘Install ActiveX Controls…’
Windows may ask you to confirm that you want to install Active-X, or install ‘plugins’ and say ‘yes’, ‘allow’ or ‘continue’ when prompted. When prompted to install the software, click ‘Install’. When completed, you will be brought back to the uploader page, ready to load photos. |
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