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Newsletters The Newsletters module in SOIN allows schools to post newsletters to the entire school community or specific segments such as staff, students, parents and different divisions. To post a newsletter, a newsletter document must be created such as a .doc or .pdf type of file. Then you must select or create a newsletter type. Newsletter types can be created in Newsletter Setup.
To access Newsletter Setup, on the left side menu, click on the Newsletters link, then click on ‘Newsletter Setup’ from the dropdown. The Newsletter Setup page opens, listing all the Newsletter types already created.
To create a new newsletter type, click on the Add New button. The Newsletter Setup page opens to create a new newsletter type. The newsletter type field must be completed. Also, the recipients of this type of newsletter must be selected. Only the user types selected will have access to this type of newsletter. Click ‘Save’ when complete. Note: The page title field will fill in automatically if left blank. If there is an image that will be associated with the newsletter, click on Browse button. Highlight the image and click on Open in the browser window. After saving, the user will be brought back to the newsletter type listing. With the newly added type listed.
To Modify a Newsletter Type, select the type and click on the Modify button. The Modify Newsletter page opens. You can change the name, add or delete recipient groups by selecting or deselecting the user types and clicking on the ‘save’ button.
To delete a newsletter type, from the Newsletter Setup page, select the type and click on the ‘Delete’ button.
After setting up the newsletter type, if it was not already set up, the user must now click on the Newsletter Schedule link under Newsletters. The Newsletter Schedule page opens. To schedule a new newsletter, click on the Schedule New button. When the page opens, select the district, school or schools which are to access the newsletter. If you select the district, all the schools will be selected automatically. Once the newsletter type is selected, the recipient user groups will be checked Next, the user can fill in the Newsletter Title and description fields, but these fields are not required.
To attach the newsletter file (the actual text of the newsletter), click on the [Attach] link next to the Attachment 1:* field. When you click on the [Attach] link, the browser window opens. Click on the Browse button. Locate the file and click on Open. You will be returned to the Browser window, with the selected file’s location present. Click on Upload.
The user will be brought back to the Schedule Newsletter page, with the file listed. Users can attach more files as needed. The user is also required to set a ‘Send Date’ – which is the date the Newsletter will be available to the recipients. It will show the current date as default. Select the dates from the dropdown menus.
Finally, the user has the option to Send eNotification to the recipients telling them that the new Newsletter is posted. A check in the box will send eNotifications, unchecked will not send eNotifications. |
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