1. To E-mail students and/or their parents click on the Student Roster link.

2. First you should select which division of your school this student is in. For this example we have selected Middle Division (MD).

3. Now from the course dropdown menu select a course this student is in. We have selected General Studies to use as an example.

4. Select the class. Our example class is Mathematics.

5. You can also search by Last Name. To do that, type in the students last name in the Search by Last Name field and click on GO.

6. Once you have made your selection, a list of students and parents will show below.

7. Here you can see two checkbox columns. One is for students and one is for parents. If a checkbox is selected it means that this student or parent is selected to receive this e-mail.

   --Check ALL - if you click on this link all students and parents will become selected

   --Clear ALL if you click on this link all checked boxes will become unselected

   --All Students - if you click on this link all student checkboxes will become selected

   --All Parents - if you click on this link all parent checkboxes will become selected 

8. Any recipient name you have selected will show on the bottom of the page. Note: To append the recipient list, simply select another class from the class dropdown.  The system will ask you if you'd like to append your recipient list.  Click OK to append the recipient list or Click Cancel to overwrite the recipient list 

9. Once you have made your selection click on the Compose E-mail button to go to your email compose page.  Note - You can see student's profile by clicking on their name   

10. On this page there are a few fields you need to understand:

    From - shows your e-mail address. This lets the recipient know that this message came from you. 
    To - this field will be automatically filled with your e-mail address.

    CC - is empty. If you type any e-mail address here other recipients of this email will be able to see it.

    BCC - All recipients of this e-mail which you have selected on the previous page will be show here. BCC means blind carbon copy. This means that all recipients of this e-mail will not see any recipients e-mail addresses.

    Subject - type the subject of your e-mail here

    CC Message to yourself - you can select this checkbox to copy this e-mail message to yourself. The large textbox is where you should type you message as explained in the picture below.
11. You can send an attachment with this e-mail by clicking the Browse button on the right hand side of the page. Locate the attachment on your PC and click on the Attach button to attach it to your e-mail. 
    Preview - click on this button to see how your e-mail message will look 
    Spell check - click on this button to check the spelling of your message 
    Send - click on this button to send your message
12. Click on the SEND button to send your message. Your message is now on it's way.
Note: Once the e-mail has been sent, it cannot be modified.

Maintain My Groups
This is an additional feature of the Student Roster link. It is used to create groups of people that you send e-mail to.

 

Creating a Group
1. To create a group click on the Maintain My Groups link on the Student Roaster page.

2. On the next page click on the Add Group button

3. Type your group name and click on the Save button

4. On the next page you can add members to your group. On top you will see your group name. As an example we have added "Example Group".

5. Just like on the student roster page you must now search for members of your group by selecting School Division, Course and Class. Once you have made your selection, a list of students and parent will be shown.

6. Select members to be added to your group by selecting the checkboxes next to their names. A lost of selected members will show on the bottom of the page.

    Check ALL - if you click on this link all students and parents will become selected

    Clear ALL - if you click on this link all checked boxes will become unselected

    All Students - if you click on this link all student checkboxes will become selected

    All Parents - if you click on this link all parent checkboxes will become selected

7. When you are done selecting members click on the Save My Group button. This will add these members to your group and save it.

8. Now you can see your group on the Main My Groups page. There are a few things you can do on this page.

    Compose e-mail - allows you to compose an e-mail message to members in a selected group

    Modify Group Name - allows you to change the name of your group

    Modify Group - allows you to add/remove members of your group. Follow the same steps as when you were first adding members to your group.

    Delete Group - deletes the selected group and it's members

    Add Group - allows you to add another group

 

Note: Whenever you want to make any changes to an existing group you must first select the checkbox in the Selection column for that group as pictures below. Once you have selected the checkbox you can click on any of the action buttons.