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Staff Roster
Welcome to the Staff Roster section of the website.
This is a very helpful feature which allows teachers to e-mail all staff members or just
members of a group.
1. To E-mail staff members click on the Staff Roster link.
2. First you need to add recipient to your e-mail.
3. From the Course dropdown menu select a course. For this example we have selected General Studies.
4. Now you have to select a grade for this staff member. Note: You can also search by a staff member's last name. To do that, type the person's last name in the Search By Last Name field and click on GO.
5. Once you select the course and Grade, a list of staff members will show.
6. Select the staff member which you want to send this e-mail to. Click on Check ALL to select all staff in this list. Click on Clear All to de-select currently selected names
7. Once you have made a selection you can see it on the bottom on the page where it says Recipients.
8. To append the recipient list, simply select another class from the class dropdown.
a. The system will ask you if you'd like to append your recipient list.
b. Click OK to append the recipient list.
c. Click Cancel to overwrite the recipient list.
9. When your recipient list is complete, click on Compose Email
10. Once you have clicked on the Compose E-mail button a SOINMAIL window will open where you can type the body of your e-mail and attach any documents.
11. On this page there are a few fields you need to understand:
From - shows your e-mail address. This lets the recipient know that this message came from you.
To - this field will be automatically filled with your e-mail address.
CC - is empty. If you type any e-mail address here other recipients of this email will be able to see it.
BCC - All recipients of this e-mail which you have selected on the previous page will be show here. BCC means blind carbon copy. This means that all recipients of this e-mail will not see any recipients e-mail addresses.
Subject - type the subject of your e-mail here
CC Message to yourself - you can select this checkbox to copy this e-mail message to yourself. The large textbox is where you should type you message as explained in the picture below.
12. You can send an attachment with this e-mail by clicking the Browse button on the right hand side of the page. Locate the attachment on your PC and click on the Attach button to attach it to your e-mail.
Preview - click on this button to see how your e-mail message will look
Spell check - click on this button to check the spelling of your message
Send - click on this button to send your message
13. Click on the SEND button to send your message. Your message is now on it's way.
Note: Once the e-mail has been sent, it cannot be modified.
Maintain My Groups
This is an additional feature of the Staff Roster link. It is used to create groups of people that you send e-mail to.
Creating a Group
1. To create a group, click on the Maintain My Groups link on the Staff Roster page.
2. On the next page click on the Add Group button
3. Type your group name and click on the Save button
4. On the next page you can add members to your group. On top you will see your group name. As an example we have added "Example Group".
5. From the Course dropdown menu select and course and then select a Grade as shown above.
6. Once you have made your selection a list of staff members will be shown.
7. Select members to be added to your group by selecting the checkboxes next to their names. A list of selected members will show on the bottom of the page. Check ALL - if you click on this link all staff will become selected
Clear ALL - if you click on this link all checked boxes will become unselected
8. When you are done selecting members click on the Save Staff button. This will add these members to your group and save it.
9. Now you can see your group on the Main My Groups page. There are a few things you can do on this page.
Compose e-mail - allows you to compose an e-mail message to members in a selected group
Modify Group Name - allows you to change the name of your group
Modify Group - allows you to add/remove members of your group. Follow the same steps as when you were first adding members to your group.
Delete Group - deletes the selected group and it's members
Add Group - allows you to add another group
Note: Whenever you want to make any changes to an existing group you must first select the checkbox in the Selection column for that group as pictures below. Once you have selected the checkbox you can click on any of the action buttons. |
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