The SOIN Announcements module is a one-way communications tool staff members can employ to send out school announcements.
Announcements can be accessed either by clicking on the Announcements icon or by clicking the Announcements link located under the Communications item on the left-side menu. The Announcements page opens. To view an announcement, check the select box, and then click on the ‘View’ button.
Create a New Announcement
Staff members can create a new announcement, click on the ‘New’ button. The first step in creating a new
announcement is selecting the recipients. Click on the ‘My Classes’ radio button to display a list of classes which allows you to select students and or parents of a class or classes. To send an announcement to students, click on the ‘Compose Announcement’ button.
If you want to include the parents in the announcement, click on the ‘Show User List’ button. This will display a list of all the students of the classes selected. You can select students and or parents from this page.
You can also select all parents and all students by clicking on the ‘Check All Students’ and ‘Check All Parents’ links.
You can click on the ‘Search By Last Name’ radio button to search for a recipient by their last name; or click on the ‘Advanced Search’ link to search by user type or to send to all users of a certain type(s). When all of the recipients have been selected, click on the ‘Compose Announcements for Selected Users’ button. The Add Announcement page opens. Enter text in the Announcement field. Format the announcement using the tools on the toolbar.
To attach a file to the Announcement, click on the ‘Browse’ button in the Attachments section. Locate the desired file with the browser that opens. Highlight the file and click on the ‘Open’ button. After clicking open, you must click on the ‘Attach’ button to complete the process. The attachment process is complete when the file is listed in the attachment box. When you are finished composing the message, click on the 'Save’ button to complete the announcement. This sends the announcement to the selected recipients.
To Delete an announcement, check the select box for the desired announcement(s) and then click on the Delete button.
Please note that once an announcement has been deleted, it cannot be restored.
You can re-send your announcements by selecting the announcement and clicking on the re-send button. Re-sending does not automatically send the announcement to the recipients it was already sent to, rather allows the author to send it to other users or groups.
When you click on ‘Re-Send’, it opens up the select recipients list – allowing the author to select new recipients for the message. As soon as you click the ‘Compose Announcement’ button, the announcement will be re-sent.
You can check the statistics of the Announcements by selecting the desired announcement and then clicking on the ‘Stats’ button. The Announcement Stats page opens.
Click on any of the blue links to get specific statistics: 'Total # of Recipients:'; ‘#of Users Viewed:’ ‘#of Users not Viewed:’ links will display the respective statistics. Click on the ‘Show>>’ link in the blue band to display statistics on all recipients and the entire recipient list’s statistics are displayed. |
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Announcements |