WHAT'S NEW ‎(Academic Administrators)‎

WHAT'S NEW

August 1, 2008 SOIN Newsletter

Important Reminders and Action Items

ACTION ITEM #1: Google Apps for Education Sign up deadline: Aug 5, 2008.

If you have not yet completed the sign up process or indicated your preferred domain name, your school will be signed up for Google apps <<soin12.yourschoolname.org>> if we do not hear from you before Tuesday August 5.

ACTION ITEM #2: Academic Events Verification

If you have not sent your schools Holiday-School Closed dates, then you must verify such dates for the 08-09 academic year.

Note: Holidays/School Closed affect the academics module functions. Holidays/School Closed do not show up in the attendance dropdown list of dates for example.

Here’s how to check your calendar dates:

Click on Events/Meetings

To change an existing event, click on the Modify link next to that event

To delete an existing event or multiple events, click on the check box next to the events to select them, and then click Delete Event at the top or bottom of the page.

To add an event, click on Schedule Event

ACTION ITEM #3 & Invitation: The SOINteam encourages you to participate in the upcoming webinars:

AUG 6 @ 2PM:

SOIN PRODUCT OVERVIEW
WITH FACTS TUITION MANAGEMENT AND GOOGLE APPS FOR EDUCATION

Presented by Sunita Pradhan, Schools-On-I-Net. Overview of the Administrator, Teacher, Parent and Student sections of the SOIN School Management System, including integration with FACTS tuition management and Google Apps for Education

https://www2.gotomeeting.com/register/450684177

AUG 12 @ 11AM:

EDUCATION MANAGEMENT USING SCHOOLS-ON-I-NET

Presented by Rabbi David Schwartz of Yeshivah of Flatbush. Demonstration of SOIN used by academic administrators and discussion of keys to roll out of the system, including staff training and setting up a usage policy.

https://www2.gotomeeting.com/register/711216904

News:

We are proud to announce that RK Solutions, LLC has officially become a vendor for the New York City Department of Education.

Google Apps for Education

RK Solutions, LLC, proudly offers integration services for Schools-On-I-Net and Google Apps for Education as well as additional integration services for Google Apps.

See our listing as a Google Apps Solutions Provider

Click here: SOIN Google Listing

FREQUENTLY ASKED QUESTION OF THE WEEK:

· ISSUE: How can I print out a class list of students?

For teachers: Go to student roster, select the class from the dropdown and the class roster will display. Click on the print button to print.
For Office Staff and Administrators: Go to Class Setup > Class Lists, search for the desired class(es) and click on the Print Class List or Print Class List with Bus Number and Hebrew Name button.

Schools-On-I-Net offers a centralized web based database solution for education management. Schools have communications, academics, educator collaboration and parent engagement integrated in one place, one login in a school management portal that is easy and effective.

Schools-On-I-Net was built from the ground up by RK Solutions, LLC., a privately held information technology consulting, outsourcing, and development firm founded in 2000. RK Solutions, LLC, works with its clients to develop innovative technology solutions to increase efficiency and provide data for informed decision-making.

Schools-On-I-Net has decided to integrate with Google Apps for Education for its clients. SOIN user help pages are powered by Google Sites. Benefits of the Sites application include self-creation of site map with hierarchal view and powerful search capability for users to enter key words to find related posts, answers and documents.

July 25, 2008 SOIN Newsletter

Google Apps for Education Reports Deployed on

School-On-I-Net School Management System

Schools-On-I-Net has now deployed statistical reports with the information about Google Apps for Education usage. The reports can be found under a new link in "Reports" module on the SOIN left-side menu (currently active for schools which have completed the Google Apps for Education process).

This link - "Google Apps" - allows administrators to generate, view, print (PDF), download (MS Excel) the following reports for the selected date:

Accounts Report – contains a list of all of the hosted google accounts that exist in your school’s domain on a particular day

Activity Report – identifies the total number of google accounts in your school’s domain as well as the number of active and idle google accounts over several different time periods

Disk Space Report – shows the amount of disk space occupied by users' mailboxes

Email Clients Report - explains how users in your school’s domain access their hosted google accounts on a day-by-day basis

Quota Limit Accounts Report - report contains a list of the google accounts that are approaching or have exceeded their disk space quota

Summary Report - contains the total number of google accounts, total mailbox usage in bytes and total mailbox quota in megabytes for your school’s domain

Suspended Accounts Report - lists all of the suspended google accounts in your school’s domain on a particular day

Visit Google Apps for Education reporting API link for more details, http://code.google.com/apis/apps/reporting/google_apps_reporting_api.html

FREQUENTLY ASKED QUESTION OF THE WEEK:

● ISSUE: How do I change a user’s name? Under the User Maintenance link, click on the ‘Change Name\Designation’ link. Enter the name in the search field, and click on “Go”. Then check the select box of the desired user, make the necessary changes and click on update. NOTE: This process will change the user ID, which is based on the initial of the first name followed by the last name. Remember to notify the user

July 22, 2008 SOIN Newsletter

Google Apps feature:

Google Sites used as support site for Schools-On-I-Net School Management System - SOIN users can check out Google Sites to get important information on the system, FAQ's and help files. Please check out our resources link

http://sites.google.com/a/soink12.com/academic-administrators/

Browse the pages and documents. Perform a Keyword search, for example, type in ‘Grade books’ or ‘restore an inactive family’ and a list of results will be shown. Answers to many common (and not so common) questions regarding SOIN communications, academics, user, class setup, etc are found on these Help pages and FAQs. New files will be posted frequently.

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FREQUENTLY ASKED QUESTIONS OF THE WEEK:

● ISSUE: How do I change or correct the Family Display name? Go to the Family Association page, under the User Maintenance dropdown menu. Select the family, then click on the “Associations within a Family” button. In the ‘Family Name’ field, modify the family name and then click on the save button.

● ISSUE: When I am trying to enter a new family, I get the message that the family already exists. Why and how do I correct this? Please search for the family on the User Maintenance > User Setup > Family View. Be sure to select the ‘ALL (active and inactive)’, and then click on ‘Go’. If the family is inactive, select the family and click on Restore. If the family does not show up, please contact the SOIN help desk.

● ISSUE: Why is SOIN not allowing me to save a new, single parent family? To enter a new, single parent family, enter it as married, but enter the parent as the father, even if it is the mother - still save it as father, but change the salutation to ‘Miss’, 'Mrs.' or 'Ms'. Then click save.

What's New June 20, 2008

Thanks to everyone for your participation in this week’s webinars on the Schools-On-I-Net integration with Google Apps for Education. Your positive feedback, comments and question are valuable and greatly appreciated.

**If you have not attended a Webinar, please contact us to schedule a session ASAP.**

**Remember: contact us to go through the sign-up process if you have not already.**

What does it mean that ‘SOIN integrates with Google Apps for Education’?

API's are codes which can be used to make systems talk to each other to perform certain functions. SOIN programs the Google User API so that whenever you make a change to a User in the SOIN system (add user, update user, change name) that change is automatically reflected in Gmail.

Frequently Asked Question of the Week:

Why can’t I see student X on the Report Card View page?

Troubleshoot:

1. The student or family is inactive in User Maintenance

2. The student has not been assigned to the correct Report Card Homeroom Class

(Report Cards> RC Admin Setup; select Class and Homeroom class – select the HR class and assign\remove students)

SOIN TIP- Broadcast Messages to Cell Phones

Did you know that Schools-On-I-Net has the capability to send Broadcast Messages directly to users’ cell phone? There are two steps to this process; step 1 enables the user accounts, while step 2 enables the message to be sent to cell phones.

A. Make sure users have their cell phone & carrier entered.

Users must have their cell phone number entered in user profile, and the carrier (AT&T, Verizon, etc) listed correctly. To enter or update a cell phone number

a. For staff members, go to User Maintenance>User Setup>Select the user>Update User;

b. For parents, go to User Maintenance>User Setup> Family View>Update Family.

B. How to send a Broadcast Message:

1. Login as a SOIN Admin

2. Click Broadcast Message

3. Click New

4. Creating a broadcast message be sure to check the ‘yes’ box next to ‘Would you like to send a cell phone notification?’

5. Review the text of the Broadcast message and click SAVE.

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