BYLAWS
OF
OPENSOCIAL FOUNDATION
TABLE OF CONTENTS
Page
Article I.
PRINCIPAL OFFICE.............................................................................................. 1
Article II.
MEMBERSHIP......................................................................................................... 1
Section 1. Classification of Members................................................................. 1
Section 2. Qualifications for Membership.......................................................... 1
Section 3. Admission of Members...................................................................... 1
Section 4. Membership Dues.............................................................................. 1
Section 5. Assessments....................................................................................... 1
Section 6. Good Standing.................................................................................. 1
Section 7. Membership Roster............................................................................ 1
Section 8. Non-liability of Members................................................................... 1
Section 9. Transferability of Memberships......................................................... 2
Section 10. Termination of Membership............................................................... 2
A. Basis for Termination............................................................. 2
B. Termination Procedures......................................................... 2
Article III.
MEMBERSHIP RIGHTS......................................................................................... 3
Section 1. Voting Rights.................................................................................... 3
Section 2. Inspection Rights............................................................................... 3
A. Articles and Bylaws............................................................... 3
B. Accounting Records; Minutes............................................... 3
C. Membership Records............................................................. 4
Section 3. Other Rights...................................................................................... 4
Article IV.
MEMBER
MEETINGS AND VOTING................................................................. 4
Section 1. Member Voting.................................................................................. 4
Section 2. Annual Member Meetings................................................................. 4
Section 3. Special Meetings of Members............................................................ 4
A. Who May Call........................................................................ 4
B. Procedures for Calling Special Meetings Requested by
Members 4
Section 4. Record Dates..................................................................................... 4
A. Notice of Meetings................................................................ 4
B. Voting at Meetings................................................................ 5
C. Voting by Written Ballot....................................................... 5
D. Other Lawful Action............................................................. 5
Section 5. Time and Manner of Notice of Meetings.......................................... 5
Section 6. Contents of Notice............................................................................ 5
Section 7. Notice of Certain Actions Required.................................................. 5
Section 8. Member Quorum................................................................................ 5
Section 9. Act of the Members........................................................................... 6
Section 10. Manner of Voting.............................................................................. 6
A. Voting at Meetings................................................................ 6
B. Proxy Voting Prohibited........................................................ 6
C. Cumulative Voting Prohibited............................................... 6
D. Action by Written Ballot Without a Meeting........................ 6
E. Election Ballots...................................................................... 7
Section 11. Waiver of Notice or Consent by Members........................................ 7
A. Generally................................................................................ 7
B. Effect of Attendance at Meeting.......................................... 7
Section 12. Action by Unanimous Written Consent............................................ 7
Section 13. Meetings by Electronic Transmission................................................ 8
Article V.
BOARD
OF DIRECTORS....................................................................................... 8
Section 1. Corporate Powers; Exercise By Board.............................................. 8
Section 2. Number and Qualification of Directors............................................. 8
Section 3. Limitations on Interested Persons..................................................... 8
Section 4. Election and Term of Office of Directors......................................... 9
Section 5. Vacancies........................................................................................... 9
Section 6. Resignation and Removal of Directors.............................................. 9
Section 7. Annual Board Meetings..................................................................... 9
Section 8. Special Board Meetings..................................................................... 9
Section 9. Notice................................................................................................ 9
Section 10. Waiver of Notice............................................................................... 9
Section 11. Quorum.............................................................................................. 10
Section 12. Action Without a Meeting................................................................. 10
Section 13. Telephone and Electronic Meetings................................................... 10
Section 14. Standard of Care............................................................................... 10
A. General................................................................................... 10
B. Investments............................................................................ 11
Section15. Director Inspection Rights................................................................. 11
Section 16. Compensation of Directors................................................................ 11
Section 17. Executive Compensation Review...................................................... 11
Section 18. Intellectual Property Documents....................................................... 12
Article VI.
COMMITTEES......................................................................................................... 12
Section 1. Board Committees............................................................................. 12
Section 2. Advisory Committees........................................................................ 13
Section 3. Audit Committee............................................................................... 13
Section 4. Meetings............................................................................................ 13
A. Of Board Committees........................................................... 13
B. Of Advisory Committees...................................................... 14
Article VII.
OFFICERS................................................................................................................ 14
Section 1. Officers.............................................................................................. 14
Section 2. Election.............................................................................................. 14
Section 3. Removal............................................................................................. 14
Section 4. Resignation........................................................................................ 14
Section 5. Vacancies........................................................................................... 14
Section 6. President............................................................................................ 14
Section 7. Secretary............................................................................................ 14
Section 8. Treasurer............................................................................................ 15
Article VIII. CERTAIN TRANSACTIONS................................................................................. 15
Section 1. Loans................................................................................................. 15
Section 2. Self-Dealing Transactions.................................................................. 15
Section 3. Approval............................................................................................ 15
Article IX.
INDEMNIFICATION
AND INSURANCE........................................................... 16
Section 1. Right of Indemnity............................................................................ 16
Section 2. Approval of Indemnity...................................................................... 16
Section 3. Advancing Expenses......................................................................... 16
Section 4. Insurance............................................................................................ 17
Article X.
MISCELLANEOUS................................................................................................. 17
Section 1. Fiscal Year......................................................................................... 17
Section 2. Contracts, Notes, and Checks........................................................... 17
Section 3. Annual Reports to Members and Directors....................................... 17
A. Financial Report..................................................................... 17
B. Report of Certain Transactions.............................................. 18
Section 4. Required Financial Audits................................................................. 18
Section 5. Electronic Transmissions.................................................................... 18
Section 6. Electronic Transmissions to Members................................................ 19
Section 7. Amendments...................................................................................... 19
Section 8. Governing Law.................................................................................. 19
BYLAWS
OF
OPENSOCIAL FOUNDATION
Article I
PRINCIPAL OFFICE
The principal office of this corporation shall be located
in the county of San
Francisco, California.
Article
II
MEMBERSHIP
Section 1. Classification
of Members. This corporation shall have one class of
members with voting rights as specified in these Bylaws. The qualifications or eligibility
requirements for membership and the rights and obligations of members shall be
as provided in these Bylaws or under applicable law. The Board of Directors may, by resolution,
establish one or more categories of nonvoting associates who may be referred to
as “members,” and provide for their rights and obligations (including the
obligation to pay dues); however, the terms “member” and “membership,” as used
in these Bylaws, shall refer only to voting members.
Section 2. Qualifications
for Membership. Membership is open to all individuals who
request to join, and submit an application that is accepted by the Board.
Section 3. Admission
of Members. Any application for membership must be made
in the manner determined by the Board of Directors, from time to time. The Board or a person or committee authorized
by the Board will review each application and, if appropriate, certify that the
applicant is acceptable for membership. Membership shall commence upon such
certification and be renewable on an annual basis in the manner determined by
the corporation.
Section 4. Membership
Dues. No
dues shall be required.
Section 5. Assessments. Membership in this corporation shall not be
assessable.
Section 6. Good
Standing. Those members who are not suspended, shall be
members in good standing of this corporation.
Section 7. Membership
Roster. This corporation shall keep a membership
roster containing the name of each member and the last address provided to this
corporation by the member for purposes of notice.
Section 8. Non-liability
of Members. No member of this corporation shall be
personally liable for the debts, liabilities, or obligations of this
corporation.
Section 9. Transferability
of Memberships. Membership in this corporation, or any right
arising therefrom, may not be transferred or assigned. Any attempted transfer shall be void.
Section 10. Termination
of Membership. Membership in this corporation shall continue
until terminated as provided in this Section, or until the member dies,
dissolves, or resigns in a writing delivered to the Secretary or President of
this corporation.
A. Basis for Termination. Membership in the corporation shall terminate upon the occurrence of any of the following events or conditions:
i. Expiration. If a membership is issued for a period of
time, such membership shall automatically terminate when such period of time
has elapsed, unless the member elects to renew the membership. ii. Failure to Qualify. On a good faith finding by the Board of
Directors, made in accordance with this Section, that a member no longer meets
the qualifications set forth in Article II, Sections 2 and 3, such member’s
membership in this corporation shall terminate.
iii. Interests of Corporation. On a good faith finding by the Board of
Directors, made in accordance with this Section, that continued participation
by the member in this corporation as a member is not in the best interests of
this corporation and the furtherance of its purposes. B. Termination Procedures. In the case of proposed termination of a membership under subsection A. iii above, the following procedures shall apply:
i. Notice. This corporation shall send a written notice
to the member, setting forth the proposal for termination, the reasons for it,
the date on which the proposed termination shall become effective, and the
date, time, and place (if any) of the hearing described in the next
subsection. Such notice shall be sent at
least fifteen days before the proposed date of termination, and at least ten
days before the date set for the hearing, by first-class or registered mail, to
the last address provided by the member to the corporation for purposes of
notice.
ii. Hearing. The member shall be given an opportunity to
be heard, either orally or in writing, not less than five days before the
effective date of the proposed termination, by the Board or the person or
committee authorized by the Board to decide whether the proposed termination
will take place. If the member does not
appear and has not notified the Secretary of any adequate reason therefor, or
chooses not to appear at the hearing, the termination shall be effective
automatically on the proposed date of termination.
iii. Determination. Following the hearing date, the Board (or the
person or committee authorized by the Board to decide whether the proposed
termination will take place) shall decide whether or not the member should in
fact be terminated, suspended, or sanctioned in some other way. That decision shall be final, and the member
shall be promptly notified of it. If a
member is terminated hereunder, all membership rights of such member in the
corporation shall cease on the effective date of the termination stated in the
notice given pursuant to subsection B. i above.
Article
III
MEMBERSHIP RIGHTS
Section 1. Voting
Rights. Subject to these Bylaws, members of this
corporation shall have the right to vote, as set forth in these Bylaws, on:
(a) the
election of two rotating community seats on the Board of Directors (“Community
Directors”);
(b) the removal
of Community Directors pursuant to Section 5222 of the California Nonprofit
Public Benefit Corporation Law, as provided in Article V, Section 6 of these
Bylaws;
(c) any
amendment to these Bylaws that materially and adversely affects member voting
rights, and all amendments to the Articles of Incorporation of this
corporation, except for amendments permitted to be adopted by the Board of
Directors alone under Section 5812(b) of the California Nonprofit Public
Benefit Corporation Law;
(d) the
disposition of all or substantially all of the assets of this corporation;
(e) any merger
of this corporation;
(f) any
dissolution of this corporation; and
(g) any other
matters that may properly be presented to members for a vote, pursuant to this
corporation’s Articles, Bylaws, or action of the Board of Directors, or by
operation of law.
Except as set forth above, members
of this corporation shall have no other voting rights. Section 2. Inspection
Rights.
A. Articles and Bylaws. This corporation shall keep at its principal office in California current copies of the Articles of Incorporation and Bylaws of this corporation, which shall be open to inspection by members at all reasonable times. If this corporation has no principal office in California, the Secretary shall furnish such copies to any member on written request therefor.
B. Accounting Records; Minutes. On written request, any member (in person or through an agent or attorney) may inspect and copy the accounting books and records of this corporation and the minutes of the proceedings of the members, the Board, or any Board Committee, at any reasonable time and for a purpose reasonably related to the member’s interests as a member.
C. Membership Records. The right of members to have access to the membership records of this corporation shall be governed by Sections 6330 through 6332 of the California Nonprofit Public Benefit Corporation Law.
Section 3. Other
Rights. In addition to the rights described in these
Bylaws, members of this corporation shall have any other rights afforded voting
members under the California Nonprofit Public Benefit Corporation Law.
Article IV
MEMBER MEETINGS AND VOTING
Section 1. Member
Voting. Each member in good standing shall have one
vote on each matter on which the members are entitled to vote.
Section 2. Annual
Member Meetings. In lieu of an annual meeting of the
membership, members will take action by written ballot for the purpose of electing
directors and transacting such business, if any, that may require the vote of
the members. The annual written ballot
will be distributed on a date and time determined by the Board of Directors.
Section 3. Special
Meetings of Members. A. Who May Call. Special meetings of the members may be called (i) by the Board of Directors, or the President, or (ii) on the written request of five percent of the membership.
B. Procedures for Calling Special Meetings Requested by Members. If a special meeting is called by members, the requesting members shall deliver a written notice specifying the general nature of the business proposed to be transacted personally, by registered mail, facsimile transmission, or by electronic transmission such as email in compliance with Article X, Section 5, of these Bylaws to the President, any Vice President, or the Secretary of this corporation. The requested meeting will be held not less than thirty-five, nor more than ninety, days following the receipt of the request. If appropriate notice of such a meeting is not given within twenty days after delivery of the request, the requesting members may give the notice. Nothing contained in this subsection shall be construed as limiting, fixing, or affecting the time of any meeting of members called by the Board of Directors, the Chairman of the Board (if any), or the President.
Section 4. Record
Dates. For any notice, vote (at a meeting or by
written ballot), or exercise of rights, the Board of Directors may, in advance,
by resolution, fix a record date, and only members of record on the date so
fixed shall be entitled to notice, vote, or exercise rights, as the case may
be. For this purpose, a person holding a
membership as of the close of business on the record date shall be deemed a
member of record.A. Notice of Meetings. Unless otherwise fixed by the Board of Directors, the record date for the purpose of determining which members are entitled to notice of any members’ meeting, shall be the business day preceding the date on which notice for that meeting is given. If the Board, by resolution, fixes a record date for notice, the record date shall be not less than ten, nor more than ninety, days before the date of the meeting.
B. Voting at Meetings. Unless otherwise fixed by the Board of Directors, the record date for the purpose of determining which members are entitled to vote at any members’ meeting, shall be the day sixty days before the date of that meeting. If the Board, by resolution, fixes a record date for voting, the record date shall be not more than sixty days before the date of the meeting.
C. Voting by Written Ballot. Unless otherwise fixed by the Board of Directors, the record date for the purpose of determining which members are entitled to vote by written ballot shall be the day sixty days before the day on which the first written ballot is mailed or solicited. If the Board, by resolution, fixes a record date for voting, the record date shall be not more than sixty days before the day on which the first written ballot is mailed or solicited.
D. Other Lawful Action. Unless otherwise fixed by the Board of Directors, the record date for the purpose of determining which members are entitled to exercise any rights in respect to any other lawful action, shall be the date on which the Board adopts the resolution relating thereto or the sixtieth day before the date of such other action, whichever is later. If the Board, by resolution, fixes a record date for determining entitlements, the record date shall be not more than sixty days before the date of such other action.
Section 5. Time
and Manner of Notice of Meetings. The Secretary shall give written notice of
each members’ meeting to each member who, as of the record date for notice of
the meeting, would be entitled to vote at such meeting. The notice shall be delivered to the last
address provided by the member to this corporation for purposes of notice,
either personally or by telegram, facsimile transmission, electronic
transmission in compliance with Article X, Section 6, or first-class,
registered, or certified mail not less than ten nor more than ninety days
before the date of such meeting, or by other mail not less than twenty nor more
than ninety days before the date of such meeting. Section 6. Contents
of Notice. The notice shall state the place, date and
time of the meeting and in the case of special meetings, the general nature of
the business to be transacted, and no other business may be transacted. In the case of the annual written ballot, the
ballot itself shall be considered the notice and shall set forth the names of
all those who are nominees for director as of the date of the notice, in
addition to any other matters on which the members are being asked to vote.
Section 7. Notice
of Certain Actions Required. Unless the vote of the membership shall be
unanimous, any of the following votes shall be valid only if the general nature
of the action approved was stated in the notice of the meeting at which the
vote occurred: (a) to remove a Community Director without cause, (b) to fill a Community
Director vacancy on the Board, (c) to amend this corporation’s Articles of
Incorporation, or (d) to voluntarily dissolve this corporation.
Section 8. Member
Quorum. Five percent of the memberships then in
effect shall constitute a quorum. A
meeting at which a quorum is initially present may continue to transact
business notwithstanding the withdrawal of enough members to leave less than a
quorum, so long as any action taken thereafter is approved by at least a
majority of the required quorum.
Section 9. Act
of the Members. Every decision or act made or done by a
majority of voting members present and voting at a duly held meeting at which a
quorum is present is the act of the members, unless the law, the Articles of
Incorporation of this corporation, or these Bylaws require a greater number. Section 10. Manner
of Voting. A. Voting at Meetings. Voting at meetings may be by voice or by secret ballot, provided that any vote designated by the chairman of the meeting, in his or her discretion, or requested by ten percent of the voting power present at the meeting, shall be conducted by secret ballot. Subject to any guidelines and procedures that the Board of Directors may adopt, members not physically present in person at a face-to-face membership meeting may, by electronic transmission in compliance with Section 13 of this Article, or by electronic video screen communication, participate in the meeting, be deemed present in person and vote at the meeting.
B. Proxy Voting Prohibited. Proxy voting shall not be permitted on any matter put to the vote of the members.
C. Cumulative Voting Prohibited. Cumulative voting shall not be permitted.
D. Action by Written Ballot Without a Meeting.
i. Generally. As provided in Section 2, the election of
Community Directors shall be by written ballot, without a meeting. Any other action required or permitted to be
taken by members at a meeting may be submitted for a vote by written ballot
pursuant to this Section without a meeting.
ii. Content of Written Ballots. Any written ballot distributed to the members
to vote on a matter shall set forth the proposed action and provide an
opportunity to specify approval or disapproval of the proposal.
iii. Time for Return of Ballots. All written ballots shall provide a
reasonable time within which to return them to this corporation and each ballot
shall state on its face or in an accompanying notice the date by which it must
be returned in order to be counted.
iv. Requirements for Valid Action. Approval by written ballot shall be valid
only when the number of votes cast by ballot within the time period specified
equals or exceeds the required quorum set forth in these Bylaws, and the number
of approvals equals or exceeds the number of votes that would be required to
approve the action if the vote were taken at a meeting of the members.
v. Solicitation Rules. Written ballots shall be solicited in a
manner consistent with the requirements for notice of members’ meetings. This corporation may send the ballot and any
related materials, and the member may return the ballot, by electronic
transmission, in compliance with Article X, Sections 5 and 6, of these Bylaws,
as applicable. All solicitations of
written ballots shall indicate the number of responses needed to meet the
quorum requirement for valid action and shall state the percentage of
affirmative votes necessary to approve the measure submitted for membership
approval.
vi. Revocation of Written Ballots. If a member who has cast a written ballot
desires to change his or her vote, the member may do so provided he or she so
notifies the Secretary of this corporation in writing prior to close of the
balloting period and casts a new ballot within the balloting period.
E. Election Ballots. Any ballot used in the election of directors shall set forth the names of the candidates who have been properly nominated at the time the ballot is issued. The ballot shall also provide a space for members to designate a vote for a candidate not on the ballot. Section 11. Waiver
of Notice or Consent by Members. A. Generally. Any action of the members taken at a meeting where a quorum is present but for which proper notice was not given, will be valid if, either before or after the meeting, each member entitled to vote who was not present at the meeting signs (i) a waiver of notice, (ii) a consent to holding the meeting, or (iii) an approval of the minutes, in any case in writing, which may include electronic mail or facsimile transmitted by a member in compliance with Article X, Section 5 of these Bylaws. The waiver of notice, consent to holding the meeting, or approval of minutes need not specify the purpose or general nature of business to be transacted at such meeting, unless action is taken or proposed to be taken on matters specified in Section 7 of this Article, in which case the waiver, consent, or approval must state the general nature of the matter. All such waivers, consents, or approvals shall be filed with the minutes of the meeting. B. Effect of Attendance at Meeting. Attendance by a member at a meeting shall also constitute a waiver of notice of that meeting, unless the member attends for the sole purpose of objecting at the beginning of the meeting to the transaction of any business due to the inadequacy or illegality of the notice. Attendance at a meeting is not a waiver of any right to object to the consideration of matters not included in the notice of the meeting which are required to be described therein pursuant to Section 7 of this Article, if that objection is expressly made at the meeting. Section 12. Action
by Unanimous Written Consent. Any action required or permitted to be taken
by the members at a meeting, may be taken without a meeting if all members
shall individually or collectively consent to such action in writing. If action is taken by written consent, the
consent(s) shall be filed with the corporate minutes. Written consent shall include electronic mail
or facsimile transmitted by a member in compliance with Article X, Section 5,
of these Bylaws. The action by written
consent shall have the same force and effect as the unanimous vote of the
members.
Section 13. Meetings
by Electronic Transmission. A meeting of the members may be conducted, in
whole or in part, by electronic transmission in compliance with Article X, Sections
5 and 6, as applicable, or by electronic media screen communication, so long as
all of the following apply:
(a) This
corporation has implemented reasonable measures to provide members a reasonable
opportunity to participate in the meeting and to vote on matters submitted to
the members, including an opportunity to read or hear the proceedings of the
meeting substantially concurrently with those proceedings; and (b) If
any member votes or takes other action at the meeting by means of electronic transmission
or electronic video screen communication, this corporation maintains a record
of any vote or action taken by a member by means of electronic transmission.
Any
request by this corporation for a member’s consent to conduct a meeting by
electronic transmission shall include a notice that, absent consent of the
member, the face-to-face membership meeting shall be held at a physical
location at which members may attend and participate in person.
Article V
BOARD OF DIRECTORS
Section 1. Corporate
Powers; Exercise By Board. This corporation shall have powers to the
full extent allowed by law. All powers
and activities of this corporation shall be exercised and managed by the Board
of Directors of this corporation directly or, if delegated, under the ultimate
direction of the Board.
Section 2. Number
and Qualification of Directors. The number of directors shall be seven. There shall be two categories of directors, as
follows: (1) each then-current “Designator” identified in the Designators
Agreement shall designate one of five directors (the “Corporate Directors”) in
accordance with the terms of the Designators Agreement; and (2) the members
shall nominate and elect the two Community Directors. Any amendment of the preceding sentence shall
require the approval of the members. Directors
of this corporation must be members of this corporation in good standing at the
time of their election. The “Designators
Agreement” means the Designators Agreement dated as of August 22, 2008, as
amended, which Designators Agreement shall be maintained by and entered into
the records of the corporation.
Section 3. Limitations
on Interested Persons. At all times, not more than forty-nine
percent of the directors of this corporation may be interested persons. An interested person means either:
(a) any person
currently being compensated by this corporation for services rendered to it
within the previous twelve months, whether as a full-time or part-time
employee, independent contractor, or otherwise, excluding any reasonable
compensation paid to a director in his or her capacity as director; or
(b) any
brother, sister, ancestor, descendant, spouse, brother-in-law, sister-in-law,
son-in-law, daughter-in-law, mother-in-law, or father-in-law of any such
person.
Section 4. Term of Office of Directors. Except as otherwise set forth in the Designators Agreement, the Corporate Directors shall be designated as of the annual meeting of the Board for a term of one year. The Community Directors shall be elected annually by the members by written ballot in lieu of the meeting, for a term of one year. Except as otherwise set forth in the Designators Agreement, each director shall hold office until expiration of the term and until a successor has been elected. Section 5. Vacancies. A vacancy shall be deemed to exist on the
Board in the event that the actual number of directors is less than the
authorized number for any reason. Vacancies
among the Corporate Directors shall be filled in accordance with the
Designators Agreement, and vacancies among the Community Directors shall be
filled by the members, in each case for the unexpired portion of the term.
Section 6. Resignation
and Removal of Directors. Resignations shall be effective upon receipt
in writing by the President, or the Secretary of this corporation, unless a
later effective date is specified in the resignation. A Corporate Director may be removed by the
corporation designating such Corporate Director, by the vote of at least five
directors (if there are more than five directors then in office), or by the
unanimous vote of the Board (if there are five or fewer directors then in
office), in each case for any reason, at any time, subject to the terms of the
Designators Agreement. The members may
remove any Community Director at any time, with or without cause. If there are fewer than fifty members, the
vote of a majority of all members shall be required to remove a Community Director.
Section 7. Annual
Board Meetings. A meeting of the Board of Directors shall be
held at least once a year. Annual
meetings shall be called by the Chairman of the Board (if any), the President
(if any), or any two directors, and noticed in accordance with Section 9 of
this Article.
Section 8. Special
Board Meetings. Special meetings of the Board of Directors
may be called by the Chairman of the Board (if any), the President (if any), or
any two directors, and noticed in accordance with Section 9 of this Article.
Section 9. Notice. Notice of the annual meeting and any special
meetings of the Board of Directors shall state the date, place, and time of the
meeting and shall be given to each director at least four days before any such
meeting if given by first-class mail or forty-eight hours before any such meeting
if given personally or by telephone, including a voice messaging system, or by other
electronic transmission such as e-mail, in compliance with Article X, Section 5
of these Bylaws.
Section 10. Waiver
of Notice. The transactions of any meeting of the Board
of Directors, however called and noticed and wherever held, shall be valid as
though taken at a meeting duly held after proper call and notice, if a quorum
is present, and if, either before or after the meeting, each of the directors
not present provides in writing a waiver of notice, a consent to holding the
meeting, or an approval of the minutes.
The waiver of notice or consent need not specify the purpose of the
meeting. All waivers, consents and
approvals shall be filed with the corporate records or made a part of the
minutes of the meeting. Notice of a
meeting shall also be deemed given to any director who attends the meeting
without protesting the lack of adequate notice before the meeting or at its
commencement.
Section 11. Quorum. Five of the directors then in office, or, if
there are fewer than five directors then in office, all the directors then in
office, shall constitute a quorum; provided that in no event shall the required
quorum be less than one-fifth of the authorized number of directors or two
directors, whichever is larger. The act
of at least five-sevenths of the directors present at a meeting at which a
quorum is present, if there are at least five directors then in office, or the
act of all the directors then in office, if there are fewer than five directors
then in office, shall be the act of the Board of Directors, except as otherwise
provided in Article V, Sections 5 (filling Board vacancies), 12 (taking action
without a meeting), and 18 (approving and amending IPR Documents); Article
VIII, Section 3 (approving self-dealing transactions); Article IX, Section 2
(approving indemnification); and Article X, Section 7 (amending Bylaws), of these
Bylaws; or in the California Nonprofit Public Benefit Corporation Law. A meeting at which a quorum is initially
present may continue to transact business notwithstanding the withdrawal of
directors, if any action taken is approved by at least five-sevenths of the
required quorum for such meeting. If the
number of directors required to take any action is fractional, such number shall
be rounded up to the nearest integer.
Section 12. Action
Without a Meeting. Any action required or permitted to be taken
by the Board may be taken without a meeting if all members of the Board (other
than any director interested in a transaction so approved) shall individually
or collectively consent to such action in writing. Such written consents shall be filed with the
minutes of the proceedings of the Board, and shall have the same force and
effect as the unanimous vote of such directors. Section 13. Telephone
and Electronic Meetings. Directors may participate in a meeting
through use of conference telephone, electronic video screen communication, or
other electronic transmission in compliance with Article X, Section 5 of these
Bylaws so long as all of the following apply: (a) each director participating in the meeting can communicate with all of the other directors concurrently; and
(b) each director is provided with the means of participating in all matters before the Board, including the capacity to propose, or to interpose an objection to, a specific action to be taken by the corporation. Section 14. Standard of Care.
A. General. A director shall perform the duties of a director, including duties as a member of any Board Committee on which the director may serve, in good faith, in a manner such director believes to be in the best interest of this corporation and with such care, including reasonable inquiry, as an ordinarily prudent person in a like situation would use under similar circumstances.
In performing the duties of a director, a director shall
be entitled to rely on information, opinions, reports, or statements, including
financial statements and other financial data, in each case prepared or
presented by: (i) one or
more officers or employees of this corporation whom the director believes to be
reliable and competent as to the matters presented;
(ii) counsel,
independent accountants, or other persons as to matters which the director
believes to be within such person’s professional or expert competence; or
(iii) a Board
Committee upon which the director does not serve, as to matters within its
designated authority, provided that the director believes such Committee merits
confidence;
so long as in any such case, the director acts in good
faith after reasonable inquiry when the need therefor is indicated by the
circumstances and without knowledge that would cause such reliance to be
unwarranted.
Except as provided in Article VIII below, a person who
performs the duties of a director in accordance with this Section shall have no
liability based upon any failure or alleged failure to discharge that person’s
obligations as a director, including, without limiting the generality of the
foregoing, any actions or omissions which exceed or defeat a public or
charitable purpose to which this corporation, or assets held by it, are
dedicated.
B. Investments. Except with respect to assets held for use or used directly in carrying out this corporation’s public or charitable activities, in investing, reinvesting, purchasing or acquiring, exchanging, selling, and managing this corporation’s investments, the Board shall avoid speculation, looking instead to the permanent disposition of the funds, considering the probable income as well as the probable safety of this corporation’s capital. No investment violates this section where it conforms to provisions authorizing such investment contained in an instrument or agreement pursuant to which the assets were contributed to this corporation. Section 15. Director
Inspection Rights. Every director shall have the absolute right
at any reasonable time to inspect and copy all books, records, and documents,
and to inspect the physical properties of this corporation.
Section 16. Compensation
of Directors. The Board of Directors may
authorize, by resolution, the payment to a director of reasonable compensation
for services as a director. The Board
may authorize the advance or reimbursement to a director of actual reasonable
expenses incurred in carrying out his or her duties as a director, such as for
attending meetings of the Board and Board Committees.
Section 17. Executive
Compensation Review. The Board of Directors (or a Board Committee)
shall review any compensation packages (including all benefits) of the
President or the chief executive officer and the Treasurer or chief financial
officer, regardless of job title, and such other officers as may be required by
law or which shall be so designated by resolution of the Board of Directors
from time to time, and shall approve such compensation only after determining
that the compensation is just and reasonable.
This review and approval shall occur when such officer is hired, when
the term of employment of such officer is renewed or extended, and when the
compensation of such officer is modified, unless the modification applies to
substantially all of the employees of this corporation.
Section 18. Intellectual
Property Documents. Approval of and any amendment to the Initial
Specification Patent Non-Assertion Agreement, the Foundation Intellectual
Property Rights Policy, or the Foundation Contributor License Agreement (each,
an “IPR Document”) shall require the vote of at least five of the directors (if
there are more than five directors then in office), the unanimous vote of the
Board (if there are five or fewer directors then in office), or the unanimous
written consent of the Board; and (b) no amendment to any IPR Document shall
apply retroactively to any party, unless such party explicitly agrees to have
the amendment apply retroactively. The
IPR Documents shall be maintained by and entered into the records of the
corporation.
Article VI
COMMITTEES
Section 1. Board
Committees. The Board of Directors may create any number
of Board Committees, each consisting of two or more directors, and only of
directors, to serve at the pleasure of the Board. Appointments to any Board Committee shall be
by at least five-sevenths of the directors then in office. Board Committees may be given all the
authority of the Board, except for the powers to:
(a) set the
number of directors within a range specified in these Bylaws;
(b) fill
vacancies on the Board of Directors or on any Board Committee;
(c) fix
compensation of directors for serving on the Board or any Board Committee;
(d) amend or
repeal these Bylaws or adopt new Bylaws;
(e) approve
amendments to the Articles of Incorporation of this corporation;
(f) amend or
repeal any resolution of the Board of Directors which by its express terms is
not so amendable or repealable;
(g) create any
other Board Committees or appoint the members of any Board Committees;
(h) spend
corporate funds to support a nominee for director after there are more nominees
than can be elected;
(i) approve
any merger, reorganization, voluntary dissolution, or disposition of
substantially all of the assets of this corporation;
(j) approve
or amend any IPR Document;
(k) set any dues
specifically applicable to Designators; or
(l) take any
other action set forth in the Designators Agreement requiring a “supermajority
of the Board” (as defined in the Designators Agreement).
Section 2. Advisory
Committees. The Board of Directors may establish one or
more Advisory Committees to the Board.
The members of any Advisory Committee may consist of directors or non
directors and may be appointed as the Board determines. Advisory committees may not exercise the
authority of the Board to make decisions on behalf of this corporation, but
shall be restricted to making recommendations to the Board or Board Committees,
and implementing Board or Board Committee decisions and policies under the supervision
and control of the Board or Board Committee.
Section 3. Audit
Committee. For
any tax year in which this corporation has gross revenues of $2 million or
more, this corporation shall have an Audit Committee whose members shall be
appointed by the Board of Directors, and who may include both directors and
non-directors, subject to the following limitations: (a) members of the Finance Committee, if any,
shall constitute less than one-half of the membership of the Audit Committee;
(b) the chair of the Audit Committee may not be a member of the Finance
Committee, if any; (c) the Audit Committee may not include any member of the
staff, including the President or chief executive officer and Treasurer or
chief financial officer; (d) the Audit Committee may not include any person who
has a material financial interest in any entity doing business with this
corporation; and (e) Audit Committee members who are not directors may not
receive compensation greater than the compensation paid to directors for their
Board service.
If the Audit Committee is composed and appointed as
required by Section 1 above (concerning Board Committees), it shall be deemed a
Board Committee on which the other directors are entitled to rely as provided
in Article V, Section 14 of these Bylaws; otherwise, the Board of Directors
shall remain responsible for oversight and supervision of the Audit Committee
as an Advisory Committee.
The Audit Committee shall: (1) recommend to the Board of
Directors the retention and, when appropriate, the termination of an
independent certified public accountant to serve as auditor, (2) negotiate the
compensation of the auditor on behalf of the Board, (3) confer with the auditor to satisfy the Audit
Committee members that the financial affairs of this corporation are in order,
(4) review and determine whether to accept the audit, and (5) approve
performance of any non-audit services provided to this corporation by the
auditor’s firm.
Section 4. Meetings. A. Of Board Committees. Meetings and actions of Board Committees shall be governed by and held and taken in accordance with the provisions of Article V of these Bylaws concerning meetings and actions of the Board of Directors, with such changes in the content of those Bylaws as are necessary to substitute the Board Committee and its members for the Board of Directors and its members. Minutes shall be kept of each meeting of any Board Committee and shall be filed with the corporate records. B. Of Advisory Committees. Subject to the authority of the Board of Directors, Advisory Committees may determine their own meeting rules and whether minutes shall be kept.
The Board of Directors may adopt rules for the governance
of any Board or Advisory Committee not inconsistent with the provisions of
these Bylaws.
Article VII
OFFICERS
Section 1. Officers. The officers of this corporation shall be a
President, a Secretary, and a Treasurer.
The corporation may also have, at the discretion of the directors, such
other officers as may be appointed by the Board of Directors. Any number of offices may be held by the same
person, except that neither the Secretary nor the Treasurer may serve
concurrently as the President or Chairman of the Board, if any.
Section 2. Election. The officers of this corporation shall be elected
annually by the Board of Directors, and each shall serve at the pleasure of the
Board, subject to the rights, if any, of an officer under any contract of
employment.
Section 3. Removal. Subject to the rights, if any, of an officer
under any contract of employment, any officer may be removed, with or without
cause, by the Board of Directors or by an officer on whom such power of removal
may be conferred by the Board of Directors.
Section 4. Resignation. Any officer may resign at any time by giving
written notice to this corporation. Any
resignation shall take effect on receipt of that notice by such officer or at
any later time specified by that notice and, unless otherwise specified in that
notice, the acceptance of the resignation shall not be necessary to make it
effective. Any resignation is without
prejudice to the rights, if any, of this corporation under any contract to which
the officer is a party.
Section 5. Vacancies. A vacancy in any office for any reason shall
be filled in the same manner as these Bylaws provide for election to that
office.
Section 6. President. The President shall be the chief executive
officer of this corporation and shall, subject to control of the Board,
generally supervise, direct and control the business and other officers of this
corporation. The President shall preside
at all meetings of the members and the Board of Directors. The President shall have the general powers
and duties of management usually vested in the office of President of the
corporation and shall have such other powers and duties as may be prescribed by
the Board or these Bylaws.
Section 7. Secretary. The Secretary shall supervise the keeping of
a full and complete record of the proceedings of the members and the Board of
Directors and its committees, if any, shall supervise the giving of such
notices as may be proper or necessary, shall supervise the keeping of the
minute books and membership records of this corporation, and shall have such
other powers and duties as may be prescribed by the Board or these Bylaws.
Section 8. Treasurer. The Treasurer shall be the chief financial
officer of this corporation and shall supervise the charge and custody of all
funds of this corporation, the deposit of such funds in the manner prescribed
by the Board of Directors, and the keeping and maintaining of adequate and
correct accounts of this corporation’s properties and business transactions,
shall render reports and accountings as required, and shall have such other
powers and duties as may be prescribed by the Board or these Bylaws.
Article VIII
CERTAIN TRANSACTIONS
Section 1. Loans. Except as permitted by Section 5236 of the
California Nonprofit Public Benefit Corporation Law, this corporation shall not
make any loan of money or property to, or guarantee the obligation of, any
director or officer; provided, however, that this corporation may advance money
to a director or officer of this corporation or any subsidiary for expenses
reasonably anticipated to be incurred in performance of the duties of such
director or officer so long as such individual would be entitled to be
reimbursed for such expenses absent that advance.
Section 2. Self-Dealing
Transactions. Except as provided in Section 3 of this
Article, the Board of Directors shall not approve, or permit the corporation to
engage in, any self dealing transaction.
A self-dealing transaction is a transaction to which this corporation is
a party and in which one or more of its directors has a material financial
interest, unless the transaction comes within Section 5233(b) of the California
Nonprofit Public Benefit Corporation Law.
Section 3. Approval. This corporation may engage in a self dealing
transaction if the transaction is approved by a court or by the Attorney
General. This corporation may also
engage in a self-dealing transaction if the Board determines, before the
transaction, that: (a) this corporation is entering into the transaction for
its own benefit; (b) the transaction is fair and reasonable to this corporation
at the time; and (c) after reasonable investigation, the Board determines that
it could not have obtained a more advantageous arrangement with reasonable
effort under the circumstances. Such
determinations must be made by the Board in good faith, with knowledge of the
material facts concerning the transaction and the director’s interest in the
transaction, and by a vote of at least five-sevenths of the directors then in
office, without counting the vote of the interested director or directors.
Where it is not reasonably practicable to obtain approval
of the Board before entering into a self-dealing transaction, a Board Committee
may approve such transaction in a manner consistent with the foregoing
requirements, provided that, at its next meeting, the full Board determines in
good faith that the Board Committee’s approval of the transaction was
consistent with such requirements and that it was not reasonably practical to
obtain advance approval by the full Board, and ratifies the transaction by at
least five-sevenths of the directors then in office without the vote of any
interested director.
Article IX
INDEMNIFICATION AND INSURANCE
Section 1. Right
of Indemnity. To the fullest extent allowed by Section 5238
of the California Nonprofit Public Benefit Corporation Law, this corporation
shall indemnify its directors and officers and may indemnify its other agents,
in connection with any proceeding, and in accordance with Section 5238. For purposes of this Article, “agent” shall
have the same meaning as in Section 5238(a), including directors, officers,
employees, other agents, and persons formerly occupying such positions;
“proceeding” shall have the same meaning as in Section 5238(a), including any
threatened action or investigation under Section 5233 or brought by the
Attorney General; and “expenses” shall have the same meaning as in Section
5238(a), including reasonable attorneys’ fees.
The corporation shall be the indemnitor of first resort; its obligations
to the indemnitees are primary, and any obligation of any other potential
indemnitors to provide indemnification for the same expenses or liabilities
incurred by any indemnitee are secondary.
This Article shall not be subsequently amended to adversely impact an
indemnitee's indemnification coverage in effect at the time such indemnitee
accepts his or her position, without the written consent of each such affected
indemnitee.
Section 2. Approval
of Indemnity. On written request to the Board of Directors
in each specific case by any agent seeking indemnification, to the extent that
the agent has been successful on the merits, the Board shall promptly authorize
indemnification in accordance with Section 5238(d). Otherwise, the Board shall promptly determine,
by five-sevenths vote of a quorum consisting of directors who are not parties
to the proceeding, whether, in the specific case, the agent has met the
applicable standard of conduct stated in Section 5238(b) or Section 5238(c). If so, the Board shall authorize
indemnification of such agent, if such agent is a director or officer, and may
authorize indemnification of such agent, if the agent is not a director or
officer, in each case to the extent permitted thereby. If the Board cannot do so because there is no
quorum of directors who are not party to the proceeding for which
indemnification is sought, and the agent is a director or office, then the
Board shall promptly call a meeting of the members. At that meeting, the members shall determine
whether, in the specific case, the applicable standard of conduct stated in
such Section has been met. If so, the
members shall authorize indemnification of such director or officer, in each
case to the extent permitted thereby.
Section 3. Advancing
Expenses. The Board of Directors may authorize the
advance of expenses incurred by or on behalf of an agent of this corporation in
defending any proceeding prior to final disposition, if the Board finds that:
(a) the
requested advances are reasonable in amount under the circumstances; and
(b) before any
advance is made, the agent will submit a written undertaking satisfactory to
the Board to repay the advance unless it is ultimately determined that the
agent is entitled to indemnification for the expenses under this Article.
The Board shall determine whether the undertaking must be
secured, and whether interest shall accrue on the obligation created thereby.
Section 4. Insurance. The Board of Directors may adopt a resolution
authorizing the purchase of insurance on behalf of any agent against any
liability asserted against or incurred by the agent in such capacity or arising
out of the agent’s status as such, and such insurance may provide for coverage
against liabilities beyond this corporation’s power to indemnify the agent
under law.
Article XMISCELLANEOUS
Section 1. Fiscal Year. The fiscal year of this corporation shall end
each year on December 31.
Section 2. Contracts, Notes, and Checks. All contracts entered into on behalf of this
corporation must be authorized by the person or persons on whom such power may
be conferred by the Board from time to time, and, except as otherwise provided
by law, every check, draft, promissory note, money order, or other evidence of
indebtedness of this corporation shall be signed by the person or persons on
whom such power may be conferred by the Board from time to time.
Section 3. Annual
Reports to Members and Directors.
A. Financial Report. Unless this
corporation receives less than $25,000 in gross revenues or receipts during the
fiscal year, within 120 days after the end of this corporation’s fiscal year,
the Board shall furnish a written report to all of the directors and members of
this corporation containing the following information:
(i) the
assets and liabilities, including the trust funds of this corporation, as of
the end of the fiscal year;
(ii) the
principal changes in assets and liabilities, including trust funds, during the
fiscal year;
(iii) the
revenue or receipts of this corporation, both unrestricted and restricted for
particular purposes, for the fiscal year;
(iv) the
expenses or disbursements of this corporation, for both general and restricted
purposes, for the fiscal year; and
(v) any
information required by subsection B below.
The foregoing report shall be accompanied by any report
thereon of independent accountants or, if there is no such report, the
certificate of an authorized officer of this corporation that such statements
were prepared without an audit from the books and records of this corporation. The report and any accompanying material may
be sent by electronic transmission in compliance with Article X, Section 5 of
these Bylaws. If this corporation receives less than $25,000 in gross
revenues or receipts during the fiscal year, the report described above must be
furnished only to the directors and any member who requests it in writing. B. Report of Certain Transactions. Unless this corporation furnishes the report required by subsection A above, within 120 days after the end of this corporation’s fiscal year, the Board shall furnish a written report to all of the members and directors of this corporation containing the following:
(i) a
description of any transaction during the previous fiscal year involving
$50,000 or more between this corporation (or its parent or subsidiary, if any)
and any of its directors or officers (or those of its parent or subsidiary, if
any) or any holder of more than ten percent of the voting power of this
corporation (or its parent or subsidiary, if any), including the names of the
interested persons, their relationship to this corporation, the nature of their
interest in the transaction and, where practicable, the value of such interest;
and
(ii) the
amount and circumstances of any indemnifications or advances aggregating more
than $10,000 that were paid during the fiscal year to any director or officer
of this corporation, and that were not approved by the members of this
corporation.
If no transaction required to be reported has occurred
during the fiscal year, no report is required for that fiscal year.
Section 4. Required
Financial Audits. This corporation shall obtain a financial audit
for any tax year in which it receives or accrues gross revenue of $2 million or
more, excluding grant or contract income from any governmental entity for which
the governmental entity requires an accounting.
Whether or not they are required by law, any audited financial
statements obtained by this corporation shall be made available for inspection
by the Attorney General and the general public within nine months after the
close of the fiscal year to which the statements relate, and shall remain available
for three years (1) by making them available at this corporation’s principal,
regional, and district offices during regular business hours and (2) either by
mailing a copy to any person who so requests in person or in writing or by
posting them on this corporation’s website.
Section 5. Electronic
Transmissions. Unless otherwise provided in these Bylaws,
and subject to any guidelines and procedures that the Board of Directors may
adopt from time to time, the terms “written” and “in writing” as used in these
Bylaws include any form of recorded message in the English language capable of
comprehension by ordinary visual means, and may include electronic
transmissions, such as facsimile or email, provided (i) for electronic
transmissions from the corporation, the corporation has obtained an unrevoked
written consent from the recipient to the use of such means of communication;
(ii) for electronic transmissions to the corporation, the corporation has in
effect reasonable measures to verify that the sender is the individual
purporting to have sent such transmission; and (iii) the transmission creates a
record that can be retained, retrieved, reviewed, and rendered into clearly
legible tangible form.
Section 6. Electronic
Transmissions to Members. An electronic transmission by the corporation
to a member is valid only if the following requirements have been satisfied:
(i)
The member has affirmatively consented (and has not
withdrawn consent) to the use of electronic transmissions; (ii)
Prior to consenting, the member was provided with a
clear and conspicuous statement informing him or her of:
(a) any right or option to
have the transmissions provided in non-electronic form;
(b) the right to withdraw
consent to the use of electronic transmissions and any conditions or
consequences of such withdrawal;
(c) the procedure for
withdrawing consent and for updating information needed to contact the member
electronically; and
(d) the procedure for
obtaining a paper copy of an electronic transmission upon request and whether
any fee will be charged for such copy.
(iii)
Prior to consenting, the member was provided with a
statement of the hardware and software requirements for access to and retention
of the electronic transmissions, and consented electronically in a manner that
reasonably demonstrates that he or she can access information in the electronic
form that will be used.
If a
change in the hardware or software requirements creates a material risk that
the member will not be able to access or retain the electronic transmissions,
this corporation shall provide a statement of the revised hardware and software
requirements necessary, as well as the member’s right to withdraw consent
without the imposition of any fees for such withdrawal.
Section 7. Amendments. Amendments to these Bylaws may be adopted by
the Board of Directors or the members, as follows. Such amendments shall require the vote of at
least five of the directors (if there are more than five directors then in
office), the unanimous vote of the Board (if there are five or fewer directors
then in office), or the unanimous written consent of the Board, as the case may
be; provided that the Board may not amend the Bylaws if the amendment would
materially and adversely affect the rights of members to vote, or to transfer
their memberships. If a proposed Bylaw
amendment will be considered at a meeting, it shall be submitted in writing to
the persons entitled to vote thereon at least one week before such meeting. In addition, the members may amend the Bylaws
by a vote of the majority of the members voting at a meeting at which a quorum
is present, or by written ballot; provided that any such amendment shall be
conditioned upon and subject to obtaining the approval of at least three
Designators to such amendment.
Section 8. Governing
Law. In all matters not specified in these Bylaws,
or in the event these Bylaws shall not comply with applicable law, the
California Nonprofit Public Benefit Corporation Law as then in effect shall
apply. |