Current Information for Residents (Oct 26, 2009)

posted ‎‎Oct 26, 2009 5:19 PM‎‎ by Millbrook HOA [ updated ‎‎Oct 26, 2009 9:17 PM‎‎ ]

The pool heater will be switched off on Monday, November 2nd. This last week of October is your last opportunity this season to use the swimming pool, so take advantage of it during these beautiful fall days. The spa is heated year-round.
For 2010 there will be no increase in your monthly association dues of $370. While some of our costs have increased, such as utilities, maintenance and landscaping services, we have seen decreases in our insurance premiums even with a reduced deductible for the Association’s earthquake insurance.
We will soon be replacing our old pool furniture – chairs, chaises, tables and umbrella shades. If you would like to join the pool committee, please let us know your interest by contacting one of the board members.
Gutters will soon be cleaned and some major pruning and thinning of trees throughout Mill Brook will be underway in a few weeks.

Agenda for the board meeting on Oct 21st, 2009

posted ‎‎Oct 17, 2009 4:32 PM‎‎ by Millbrook HOA [ updated ‎‎Oct 17, 2009 4:41 PM‎‎ ]

Executive Session (6pm)

Regular Meeting (Call to Order 6:30pm)
- Management Report
- Approval of Minutes of the meeting help on July 22, 2009
- Treasurer's Report
- Landscape and Maintenance Issues
- Board Business

Homeowner's forum (7pm)

Venue: 451 Mill River Ln

| Attachments: Agenda October 21.pdf

Board Meeting on Oct 21, 2009

posted ‎‎Sep 22, 2009 2:49 PM‎‎ by Millbrook HOA [ updated ‎‎Oct 17, 2009 4:32 PM‎‎ ]

The next HOA Board Meeting will be held on Oct 21, 2009 at 6:15pm.

Venue is 451 Mill River Ln. All Owners are invited to attend.

Note (10/17/2009): The date has been moved forward one week, from Oct 28th to Oct 21st

Earthquake Checklist

posted ‎‎Jul 26, 2009 2:32 PM‎‎ by Millbrook HOA

The attached checklist from the San Jose Fire Department will help you be prepared in case of an earthquake

| Attachments: EarthquakeChecklist.pdf

Recycling schedule update

posted ‎‎Jul 18, 2009 7:30 PM‎‎ by Millbrook HOA

The white recycle bins have often been filled to overflowing before the scheduled pickups weekly on Thursday mornings. That is because many, unfortunately, do not flatten cardboard containers and thus use significantly more space. We have added another pickup weekly for the recycle bins - Monday mornings. So now both the green and white bins will be emptied twice weekly - Monday and Thursday mornings.

Agenda for the Board Meeting on July 22, 2009

posted ‎‎Jul 18, 2009 7:24 PM‎‎ by Millbrook HOA [ updated ‎‎Jul 18, 2009 7:27 PM‎‎ ]

Note: The board meeting will start at 6pm, with homeowner's forum starting at 7pm.

The detailed agenda for the meeting is enclosed below:

MILL BROOK AT RIVER OAKS – BOARD MEETING AGENDA

497 Mill River Lane

July 22, 2009 - 6:00 P.M.

1. Regular meeting: Call to Order

2. Check List, Work Order Report and Site Report

3. Approval of Minutes – Minutes to be provided at next meeting

4. Treasurer’s Report: Financial Report ending June 30^th, 2009

A. Delinquency Report and Action

B. Investment Decisions

C. Investment Program – Merrill Lynch (separate packet)

5. Landscaping report

B. Bid from Crystal Springs for Landscape Upgrades and Replacements

C. Tree Replacement bids – Bids Being Obtained

6. Board Business

A. Virginia Graeme Baker Pool and Spa Safety Act Repair Bids/Update

B. Railing Paint Issue at 451 Mill River Lane

C. Draft Satellite Dish Architectural Application Form

D. Ratify Pool Pump Replacement

E. Garbage & Recycle Day Change

7. Owners Forum – 7:00 PM

8. Adjournment –Next meeting – Wednesday, October 28th, 2009

9. Executive Session

A. Third party & Management contract update review

B. Legal matters

C. Disciplinary matters

D. Personnel issues

June 2009

posted ‎‎Jun 13, 2009 6:42 PM‎‎ by Millbrook HOA [ updated ‎‎Jun 15, 2009 2:44 PM‎‎ ]

The board normally meets on the 4th wednesday of January, April, July and October to review the financial status of the association, make decisions about repairs, approve expenses and resolve any issues which arise from the association or its members. Homeowners are welcome to attend board meetings to learn about Association issues, make requests, ask questions or simply observe the proceedings.

April 2009

posted ‎‎Jun 13, 2009 6:41 PM‎‎ by Millbrook HOA

The annual member meeting will be on Wednesday April 22, 2009 at 7:00pm.
The meeting location is 497 Mill River Lane. Sign in will begin at 6:45pm
All owners are invited to attend

November 2008

posted ‎‎Jun 13, 2009 6:40 PM‎‎ by Millbrook HOA

The next board of directors meeting will be on Wednesday, November 5, 2008.
The meeting location is 497 Mill River Lane, and will begin at 6:30pm
All owners are invited to attend

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