Contents

1. 1 PBCF Committee:
2. 2 Guidelines -for Consumables – Purchased in Bulk or on Rate Contract Basis :
3. 3 Guidelines for H.C.- Procedure to be followed after material procurement :
4. 4 Guidelines for purchase of consumables Not on Rate Contract :
5. 5 Guidelines for the purchase of consumables from Plasma Fractionation Center :
6. 6 Guidelines for the purchase of consumables to be Obtained from Medical Stores.
7. 7 Guidelines for obtaining equipment through PBCF :
8. 8 Guidelines for obtaining Patient Specific Material :
9. 9 Guidelines for arranging for Annual requirement for Equipment to be Purchased from PBCF
10. 10 Requisition slips for the Dean's sanction :

 

 

PBCF Committee:

Dr. S.P. Dandekar                   Secretary

Dr. Ranakhambe                      Deputy Dean

Guidelines -for Consumables – Purchased in Bulk or on Rate Contract Basis :

The HOD sends request along with list of specifications, quantity required and whether item is proprietary or not.

All request for purchase through PBCF must be routed through Head of Deptt. With HOD’s recommendations only. Proposals which are not routed through HOD and not recommended by HOD will not be considered.

These details are sent to PBCF secretary for sanction HC (PBCF) will certify that the item can be purchased from PBCF. The same will be routed to HC (General Stores)/ HC (Medical Stores), HC (TDRE) for necessary action.

HOD to scrutinize the quotations, offer remarks and recommendations. Send to HC (PBCF).

HC (PBCF) to place before committee for final sanction. Rate contract made available.

Supply will be received by concerned stores after supply is approved by HOD of user Deptt. Challan will be made in duplicate – one copy to be attached to the proposal and the other left with the General / Medical Stores.

For all purchases, standard procedure of writing down specifications, inviting quotations, preparing comparative statements, identifying responsive, non-responsive offers etc. will be strictly followed. Any exception to this must be explicitly brought to the notice of the Dean and such purchase can be made only after discussion in the PBCF committee meeting and in very emergency situation with Dean’s prior approval.

Guidelines for H.C.- Procedure to be followed after material procurement :

Patient obtains provisional sanction from MSW / Doctor.

After deposition of money, Purchase allowed, material issued to the patient.

Sent to Dean (K) / Dy. Dean (R) for sanction. If purchase made on emergency basis, then sent for post – facto sanction. Bills received by PBCF for BR No. and forwarded to General Stores / Medical Stores, with sequence of papers to be arranged as mentioned in Proposals for Sanction; papers endorsed and sent back to PBCF. PBCF releases the payment.

Time Limit to all H.Cs. regarding movement of papers as per paper attached.

Guidelines for purchase of consumables Not on Rate Contract :

These cannot be purchased without Dean’s prior sanction. In emergency cases, statement must be made that item is essential and was required on an emergency basis. For emergency requirements-person/s authorized by HOD can put in request. Next day, HOD to endorse requirement. For non-emergency requirement only HOD can put up request.

HODs / Dy. Deans / A.D. / AMO’s sanction is enough for emergency material to be purchased. The papers must come finally for Dean’s post – facto sanction before payment is made.

Guidelines for the purchase of consumables from Plasma Fractionation Center :

These can be sanctioned by Dy. Dean / Astt Dean after respective HOD’s signature for requirement is obtained.

Guidelines for the purchase of consumables to be Obtained from Medical Stores.

Quotations to be asked for after procedure stated in (1), rate contract to be entered into.

Guidelines for obtaining equipment through PBCF :

Request from HOD to be sent to Dean and Secretary (PBCF). Subsequently, to be placed before committee to be sanctioned for purchase.

H.C. (TDRE) to invite quotation in two packet tender bid, and procedure as in (1) to be followed.

All requisition slips shall be signed by either MSW (incharge) / Sister / HOU / HOD. The HOD shall go through the requisition slips / requests every month and shall send one letter to the Dean stating that he / she has scrutinized them. A Format of the letter is attached herewith.

Guidelines for obtaining Patient Specific Material :

Deposit money in PBCF

Time limit : 7 days 

Purchase allowed

Time Limit : 15 days

Emergency                                Dean (K) / Dy. Dean sanction

Post facto – sanction

PBCF ( BR No. )   

Time Limit : 3 days

H.C. ( General Stores) / H.C. ( Medical Stores )

Time Limit : 7 days

PBCF for cheque payment ( 15 days )

Guidelines for arranging for Annual requirement for Equipment to be Purchased from PBCF

All request from HODs to be sent to Dean & to be placed before PBCF committee to be sanctioned for purchase

Procedure followed will be similar to

MCGB – in Two packet bid system

Requisition slips for the Dean's sanction :

All requisition slips shall be signed by either MSW (incharge) / Sister / HOU / HOD. The HOD shall go through the requisition slips / requests every month and shall send one letter to the Dean stating that he / she has scrutinized them. A Format of the letter is attached herewith.

___________________________________

___________________________________

 _______________________

 

To

The Dean ( K )

          I have gone through the requistion slips / requests. This department has credited                    

Rs : _______________to PBCF and utilized

Rs : _______________

          Items asked for and purchased have been found to be satisfactory and have been utilized as per request.

 

 

                                                                    ( HOD )