PTO MINUTES THURSDAY, MARCH 5, 2009
The meeting was called to order at 6:02 p.m. on Thursday, March 5, 2009. Present in attendance were: President, Soma Somasundaram, Vice President, Carly Rosendahl, Treasurer, Christine Thornton, Volunteer Coordinator, Anita Odom, and the following individuals: Olivia Jordan, Janet Morgan, Andy Faust, Vivek Somasundaram, Ellen Potts.
The following business was addressed:
1. Congratulations to Ms. Ilona for being chosen 1 of 25 women to know in Tallahassee. We are very proud that she received this honor. The article concerning her will be printed in the Tallahassee Democrat on Saturday, March 7th.
2. The Mother’s Day cake decorating flyers were delivered by Publix and will go home in the Friday Facts on Friday, March 13th. Even through the date to return the form and money is Friday, March 20th, Publix has agreed to extend the date to include Monday, March 23rd. The cakes cost a total of $6.50 and $1.50 of that will be donated to the PTO as a fundraiser. We only need to coordinate the date Publix will deliver the cakes and allow the students to decorate them. The dates to choose from are May 4th – May 8th. Christine or Carly will coordinate the date and advise.
3. Skate World – Carly reported that we had 54 skaters and earned $113 from Skate World. The skate night was a huge success. Everyone asked that we have another one either the end of April or some time in May. Carly will contact Skate World and see what dates are available and report back to PTO.
4. New Officers for 2009 – 2010 – we are in the process of trying to find several officers to take over the PTO for the next two years. Officers serve for a term of two years. The current officers will stay in their respective positions: Vice President – Carly; Treasurer – Christine; Volunteer Coordinator – Anita. We need to find a President and Secretary. Olivia has volunteered to try and find some individuals to ask for those positions. She will report back to the PTO officers as soon as she has further information.
5. Beef O’Brady’s Spirit Night – PTO has decided to have a fundraiser with Beef O’Brady’s. We would like the date to be Thursday, March 26th or Tuesday, March 24th. Meghan (office assistant) will contact Beef O’Brady’s as soon as possible to see if one of these dates is available and report back to the officers. If neither one of these dates are available then Carly has volunteered to host a Pampered Chef party at school as a fundraiser.
6. Treasurer – Christine, reported that we have approximately $2,500.00 in our PTO account. This represents the funds raised from the previous fundraisers this year.
7. Teacher Appreciation Week – the first week in May – it was discussed that PTO should do one breakfast and one lunch during that week in honor of the staff at BHPS. During the April PTO meeting further ideas for gifts and/or other items for the staff will be discussed.
8. Tent – Mr. Andy reported that the tent cost $10,000 to $11,000; stage cost $6,000 and the lighting cost $2,000. All that remains is stadium seating that will cost approximately $6,000.00. It was approved by the PTO board to spend $6,000 from the investment account of PTO on the stadium seating. Mr. Andy will take care of ordering the seating and report back to the PTO officers. It was further discussed that possibly we might want to order a color and not just “aluminum”. It was decided that Ms. Ilona should decide when she returns from her trip.
9. Janet Morgan, preschool director, reported that she was having an Open House on Saturday, March 7th from 10:00 a.m. to 1:00 p.m. It was also stated that our Thomasville Road campus was having an Open House for new students on Saturday, March 14th from 10:00 a.m. to 1:00 p.m. Mr. Andy stated that we are hopeful that this will bring in new students and help with the registration for the upcoming academic year.
The meeting was adjourned at 6:45 p.m. Prepared by Ms. Olivia Jordan To be approved at the next meeting on Thursday, April 9, 2009. |